Director of Timekeeping, Bureau of Controller

City of New York • New York, NY

3d • $98,140 - $127,000

About The Position

The Director of Timekeeping leads and oversees agency-wide timekeeping operations within the Office of Payroll in the Division of Finance’s Bureau of the Controller. Reporting directly to the Assistant Commissioner/Controller, the Director ensures the integrity, accuracy, and compliance of time and attendance records with Citywide regulations, labor agreements, and agency policies. The role provides strategic oversight of the CityTime Administration and PATS units, supervises timekeeping staff, and works closely with Payroll, Human Resources, and Labor Relations to support accurate pay processing and leave administration.

The position directs daily operations, including oversight of two Timekeeping Supervisors, the Personnel Automated Triggering System (PATS) Unit, and the CityTime Administration Unit. It maintains controls and quality assurance procedures, reviews and reconciles payroll and timekeeping reports, performs financial analysis and audits, and ensures discrepancies are researched and resolved. The Director also interprets and implements relevant policies and agreements, develops procedures and analytical tools, leads staff development and agency-wide training, and identifies opportunities to automate and streamline work while maintaining financial controls.

Requirements

• Candidates must be permanent in the civil service title of Administrative Staff Analyst or a comparable civil service title of Administrative Manager or Administrative Contract Specialist.
• Because of active promotional lists for Administrative Staff Analyst and Administrative Manager, only permanent DOHMH candidates can be considered.
• The Administrative Staff Analyst qualification pathways require the specified combination of education and professional experience in areas such as fiscal or economic administration, accounting, financial administration, management or methods analysis, operations research, program evaluation, personnel or public administration, labor relations, or fiscal management.
• Applicable qualification pathways require 18 months of executive, managerial, administrative, or supervisory experience; supervision must have included staff performing professional work in the specified fields.
• All candidates qualifying through an equivalent combination of education and experience must have a high school diploma and at least two years of qualifying professional experience, including 18 months of qualifying executive, managerial, administrative, or supervisory experience.
• Demonstrated supervisory experience and ability to manage multiple priorities and critical deadlines in a compliance-driven environment.
• Strong knowledge of accounting principles, internal controls, reconciliation procedures, and payroll-related financial transactions.
• Ability to analyze complex payroll and financial data, identify discrepancies and trends, and develop corrective actions.
• Strong written, verbal, analytical, organizational, and interpersonal skills.

Nice To Haves

• Demonstrated experience in accounting, payroll, timekeeping, financial analysis, reconciliation, auditing, or related fiscal operations.
• Demonstrated experience in City payroll and timekeeping operations.
• Strong working knowledge of CityTime, CHRMS, NYCAPS, PMS, RMDS, PATS, and related Citywide systems.
• Advanced Microsoft Excel skills and experience developing analytical, reconciliation, and management reports.
• Proficiency in Microsoft Office Suite, particularly advanced Excel skills.
• Ability to exercise sound judgment in a high-volume, compliance-driven environment.

Responsibilities

• Direct daily Timekeeping Unit operations and supervise two Timekeeping Supervisors, the PATS Unit, and the CityTime Administration Unit.
• Ensure the accuracy and financial integrity of time and attendance transactions affecting payroll, including salary, overtime, leave without pay, differentials, holiday payments, and other adjustments.
• Review, analyze, and reconcile timekeeping and payroll reports to identify discrepancies, overpayments, underpayments, unusual transactions, and conditions requiring corrective action.
• Establish and maintain internal controls and quality assurance procedures so transactions are authorized, supported, recorded, and accurately reflected in payroll.
• Monitor agency compliance with Citywide payroll, timekeeping, leave, and attendance regulations using exception, reconciliation, and management reports.
• Oversee employee leave and pay status changes, including managerial/non-managerial transitions, leave vesting and balance adjustments, pay class changes, and holiday pay for eligible part-time physicians.
• Perform quantitative and financial analyses of payroll-related activity, including overtime, leave without pay, attendance trends, payroll adjustments, and transactions affecting personnel expenditures.
• Develop reports and analytical tools to identify payroll trends, financial risks, operational deficiencies, and opportunities to strengthen controls and improve efficiency.
• Conduct periodic audits and reconciliations of timekeeping and payroll-related transactions and ensure discrepancies are researched, documented, and resolved promptly.
• Assist with internal and external audits involving timekeeping, payroll transactions, leave balances, and related financial records.
• Interpret and implement Citywide and agency policies, payroll procedures, collective bargaining agreements, and CityTime requirements affecting compensation, leave, and timekeeping.
• Collaborate with management, Human Resources, Labor Relations, union representatives, and other stakeholders to resolve timekeeping, payroll, leave, and contractual matters.
• Establish priorities, monitor performance, and ensure work is accurate and completed within payroll deadlines.
• Develop and implement operating procedures, performance standards, internal controls, and quality assurance measures for the Timekeeping Unit.
• Conduct performance evaluations and provide leadership, coaching, training, and professional development to staff.
• Lead agency-wide training on timekeeping policies, payroll controls, systems, and procedures.
• Identify opportunities to automate and streamline processes while maintaining appropriate financial controls.

Benefits

• Potential eligibility for federal or state loan forgiveness and repayment assistance programs.
• Premium-free health insurance plan.
• Additional health, fitness, and financial benefits may be available based on the position’s associated union or benefit fund.
• Public sector defined benefit pension plan.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Depending on the position, the ability to work from home up to two days during the week.
• Job security compared with private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Education Level: No Education Listed