Assistant Director, Bureau of Controller

City of New York • New York, NY

3d • $68,214 - $125,000

About The Position

The Office of Fiscal Management (OFM) processes payments for other-than-personal-services expenses for the Department of Health and Mental Hygiene (DOHMH) and the Office of the Chief Medical Examiner. The unit processes more than 2,000 monthly invoices from vendors and providers of essential services. The Assistant Director supports the unit Director in overseeing operations, improving coordination and reporting accuracy and timeliness, maintaining regulatory compliance, identifying process inefficiencies, and developing staff through training and mentorship.

The role includes supporting fiscal operations across financial systems, assisting with contract payment reviews during peak periods or staff shortages, overseeing special projects, correcting payment coding and expediting payments in FMS, training staff on invoice processing, and auditing payments for accuracy and consistency with contract terms.

Requirements

• Meet one of the following qualification pathways: a baccalaureate degree from an accredited college, including or supplemented by 24 accounting credits (including one course each in advanced accounting, auditing, and cost accounting), and four years of satisfactory full-time professional accounting or auditing experience; or a valid New York State Certified Public Accountant license and at least 18 months of satisfactory full-time professional accounting or auditing experience.
• For either qualification pathway, at least 18 months of the required experience must be in an administrative, managerial, or executive capacity, or supervising staff performing accounting or auditing work.

Responsibilities

• Assist the unit Director in managing the orderly flow of unit operations and ensure fiscal activities are performed accurately, efficiently, and on time across financial systems.
• Assist with reviewing contract payments during peak periods, staff shortages, and efforts to eliminate backlogs.
• Assign and oversee special projects, ensuring work is completed on time and in accordance with applicable rules, regulations, and policies.
• Prepare expense adjustments in FMS to correct previously miscoded payments and create DRMs in FMS to expedite payments and avoid interest charges and penalties.
• Conduct training for division staff on invoice processing procedures to improve efficiency, compliance, and accuracy.
• Conduct periodic payment audits to confirm amounts claimed are accurate and consistent with contract terms.
• Provide oversight, identify process inefficiencies, and support team development through training and mentorship.

Benefits

• Potential eligibility for federal or state student loan forgiveness and repayment assistance programs.
• Premium-free health insurance plan; the posting states this saves employees over $10,000 annually based on a 2024 assessment.
• Additional health, fitness, and financial benefits may be available depending on the position’s union or benefit fund.
• Public-sector defined-benefit pension plan.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Depending on the position, the ability to work from home up to two days per week.
• Job security compared with private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager