Assistant Director, Bureau of Controller

City of New York • Long Island City, NY

2d

About The Position

The Office of Fiscal Management processes payments for other-than-personal-services expenses for the Department of Health and Mental Hygiene and the Office of the Chief Medical Examiner, handling more than 2,000 vendor and service-provider invoices each month. The Assistant Director supports the Director of Fiscal Management by overseeing complex contract-payment reviews and unit operations, ensuring accuracy, timeliness, and compliance with City and oversight regulations. The role includes reconciling discrepancies between FMS and PAYRS and addressing payment rejections that affect vendor payment timelines and Prompt Payment requirements.

The selected candidate provides operational leadership, including assigning and managing special projects, training staff, interpreting contract language, developing payment correction strategies, conducting audits, and preparing reports for leadership meetings. The position emphasizes sound judgment, accountability, coordination, and fiscal integrity.

Requirements

• A baccalaureate degree from an accredited college, including or supplemented by 24 accounting credits, including one course each in advanced accounting, auditing, and cost accounting, and four years of satisfactory full-time professional accounting or auditing experience; at least 18 months must have been in an administrative, managerial, or executive capacity, or supervising staff performing accounting or auditing work; or
• A valid New York State Certified Public Accountant license and at least 18 months of satisfactory full-time professional accounting or auditing experience in an administrative, managerial, or executive capacity, or supervising staff performing accounting or auditing work.

Responsibilities

• Assist the unit Director in managing the orderly flow of unit operations and ensure fiscal activities are accurate, efficient, and timely across financial systems.
• Assign and oversee unit special projects, ensuring timely completion and compliance with applicable rules, regulations, and policies.
• Review and refine contract language to help ensure vendors, including vendors under major contracts such as PHS, are reimbursed accurately and promptly.
• Prepare expense adjustments in FMS to correct previously miscoded payments and create DRMs in FMS to expedite payments and avoid interest charges and penalties.
• Train division staff, as needed or requested, on invoice-processing procedures to improve efficiency, compliance, and accuracy.
• Compile reports and supporting materials for bi-monthly meetings with division administrative teams.
• Conduct periodic payment audits to verify that claimed amounts are accurate and consistent with contract terms.
• Oversee complex contract-payment reviews, resolve discrepancies between FMS and PAYRS, and address payment rejections.
• Implement corrective actions and provide staff leadership, training, and mentorship.

Benefits

• Potential eligibility for federal or state loan forgiveness and repayment assistance programs.
• Premium-free health insurance plan.
• Additional health, fitness, and financial benefits may be available depending on the position's associated union or benefit fund.
• Public-sector defined-benefit pension plan.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Depending on the position, the possibility of working from home up to two days during the week.
• Job security compared to private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager