Assistant Director, Bureau of Controller

City of New York • New York, NY

3d • $68,214 - $125,000

About The Position

The Office of Fiscal Management (OFM) processes payments for other-than-personal-services expenses for the Department of Health and Mental Hygiene and the Office of the Chief Medical Examiner. The unit processes more than 2,000 monthly invoices from vendors and providers of essential services. The Assistant Director supports the unit Director in overseeing operations, improving coordination, and ensuring accurate, timely reporting and compliance with regulatory standards.

Reporting to the Director of Fiscal Management, the selected candidate oversees complex contract payment reviews, ensures compliance with City and oversight regulations, resolves discrepancies between FMS and PAYRS, and addresses payment rejections that affect vendor timeliness and Prompt Payment requirements. The role includes leadership in staff training, special-project assignments, corrective actions, contract interpretation, payment corrections, audits, and preparation of reports for leadership meetings. It requires operational oversight, technical expertise, independent judgment, and coordination to support the unit’s efficiency, compliance, and fiscal integrity.

Requirements

• Meet the Administrative Accountant qualification through either of the following pathways:
• A baccalaureate degree from an accredited college, including or supplemented by 24 accounting credits (including one course each in advanced accounting, auditing, and cost accounting), and four years of satisfactory full-time professional accounting or auditing experience; at least 18 months must be in an administrative, managerial, or executive capacity, or supervising staff performing accounting or auditing work.
• A valid New York State Certified Public Accountant license and at least 18 months of satisfactory full-time professional accounting or auditing experience in an administrative, managerial, or executive capacity, or supervising staff performing accounting or auditing work.

Responsibilities

• Assist the unit Director in managing the orderly flow of operations and ensure fiscal activities are accurate, efficient, and timely across financial systems.
• Assign and oversee unit special projects, ensuring timely completion and compliance with applicable rules, regulations, and policies.
• Review and refine contract language to help ensure vendors, including vendors under major contracts such as PHS, are reimbursed accurately and promptly.
• Prepare expense adjustments in FMS to correct prior miscoded payments and create DRMs in FMS to expedite payments and avoid interest charges and penalties.
• Provide training to division staff on invoice-processing procedures to improve efficiency, compliance, and accuracy.
• Compile reports and supporting materials for bi-monthly meetings with division administrative teams.
• Conduct periodic payment audits to verify claimed amounts and consistency with contract terms.
• Oversee complex contract payment reviews, ensure compliance with City and oversight regulations, resolve FMS and PAYRS discrepancies, and address payment rejections.
• Provide leadership through staff training, assignment of special projects, and implementation of corrective actions.

Benefits

• Potential eligibility for federal or state loan forgiveness and repayment assistance programs.
• Premium-free health insurance plan.
• Additional health, fitness, and financial benefits may be available depending on the position’s associated union or benefit fund.
• Public-sector defined-benefit pension plan.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Depending on the position, the possibility of working from home up to two days during the week.
• Job security compared to private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager