Assistant Director, Bureau of Controller

City of New York • Long Island City, NY

2d

About The Position

The Office of Fiscal Management (OFM) processes payments for other-than-personal-services expenses for the Department of Health and Mental Hygiene (DOHMH) and the Office of the Chief Medical Examiner, handling more than 2,000 vendor and provider invoices each month. The Assistant Director supports the unit Director in coordinating operations, improving reporting accuracy and timeliness, and maintaining compliance with applicable rules and regulations. The role also supports team development through training and mentorship.

The position assists with contract payment reviews during peak periods, staff shortages, and backlog reduction; oversees special projects; corrects miscoded payments and facilitates payments using the Financial Management System (FMS); trains division staff on invoice processing; and audits payments for accuracy and consistency with contract terms.

Requirements

• A baccalaureate degree from an accredited college, including or supplemented by 24 credits in accounting, with courses in advanced accounting, auditing, and cost accounting, and four years of satisfactory full-time professional accounting or auditing experience, including at least 18 months in an administrative, managerial, or executive capacity or supervising staff performing accounting or auditing work; or
• A valid New York State Certified Public Accountant license and at least 18 months of satisfactory full-time professional accounting or auditing experience in an administrative, managerial, or executive capacity or supervising staff performing accounting or auditing work.

Responsibilities

• Assist the unit Director in managing the orderly flow of unit operations and ensure fiscal activities are accurate, efficient, and timely across financial systems.
• Assist with reviewing contract payments during peak periods, staff shortages, and backlog reduction efforts.
• Assign and oversee special projects, ensuring timely completion in accordance with applicable rules, regulations, and policies.
• Prepare expense adjustments in FMS to correct prior miscoded payments and create DRMs in FMS to expedite payments and avoid interest charges and penalties.
• Conduct training for division staff on invoice processing procedures to improve efficiency, compliance, and accuracy.
• Conduct periodic audits of payments to confirm that claimed amounts are accurate and consistent with contract terms.

Benefits

• Potential eligibility for federal or state loan forgiveness and repayment assistance programs.
• Premium-free health insurance.
• Additional health, fitness, and financial benefits may be available depending on the position’s associated union or benefit fund.
• Public sector defined-benefit pension plan.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Depending on the position, the possibility of working from home up to two days during the week.
• Job security compared with private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager