Director of Events

Warwick Hills Golf And Country Club•Grand Blanc, MI

About The Position

Warwick Hills Golf & Country Club is hiring an Event Director to plan, coordinate, and execute a wide range of events, including weddings, corporate meetings, golf tournaments, and social gatherings. The role is responsible for creating experiences for members and guests that reflect the club’s standards of excellence and hospitality. Hiring is dependent on a background check. The Event Director oversees event administration, operations, budgets, vendor relationships, event communications, sales materials, and coordination with club departments. The position also leads event-related meetings and staff training coordination, maintains event documentation, and ensures events comply with health and safety regulations and club policies. The club offers compensation commensurate with the selected candidate’s qualifications, experience, and fit, along with benefits, professional development opportunities, and payment of appropriate professional association memberships and licensing fees.

Requirements

At least 5 years of experience in event planning or management, preferably in hospitality or a country club setting.
Strong organizational and multitasking skills with attention to detail.
Excellent interpersonal and communication skills and a customer-focused approach.
Proficiency in event management software and Microsoft Office Suite.
Ability to work flexible hours, including evenings, weekends, holidays, and split shifts.
Hiring is dependent on a background check.

Nice To Haves

Bachelor’s degree in Hospitality Management, Event Management, or a related field is preferred.

Responsibilities

Develop contracts for events and oversee their administrative and operational preparation and sale.
Oversee event planning and execution from conception through completion.
Collaborate with members to create event experiences tailored to their needs and preferences.
Manage event logistics, including food and beverage, audiovisual needs, décor, vendors, and linen.
Communicate as needed with the Food & Beverage Manager, Executive Chef, and Golf Professional.
Manage the ordering and completion of event layouts, buffet cards, place cards, decorations, and linen orders.
Manage the weekly, monthly, and annual event calendar.
Maintain the club’s decoration inventory.
Oversee events during their scheduled times.
Develop and manage event budgets, ensuring cost-effective execution without compromising quality.
Communicate event invoice information to the Controller and create and send invoices to event hosts.
Assist with and ensure accurate event profit-and-loss reports.
Negotiate vendor and supplier contracts to secure favorable rates and services.
Communicate upcoming event details to marketing and update banquet, wedding, and golf event packets annually.
Collaborate with the Golf Professional on the golf calendar.
Coordinate with the Food & Beverage Manager to deliver high-quality event service.
Lead banquet event order (BEO) meetings with department heads.
Coordinate banquet communications with the halfway house, cabana, and pro shop.
Coordinate regular event-protocol and standards training with the Food & Beverage Manager.
Build relationships with club members and guests and gather feedback to improve event offerings and services.
Ensure events comply with health and safety regulations and club policies.
Maintain comprehensive event documentation for compliance and reporting.