Director of Admissions

Excelsior Prep Charter School Inc•Miami Gardens, FL

1d•$0 - $50,000•Onsite

About The Position

The Director of Admissions is responsible for leading student recruitment, enrollment, and onboarding at Excelsior Prep Charter Schools. This position ensures equitable access for all families, maintains compliance with charter and state requirements, and delivers family experience that reflects the school's mission and values. The role includes developing strategy and executing admissions processes across grades K–8, overseeing the annual enrollment cycle (including lotteries, waitlists, and re-enrollment), collaborating with school leaders to align enrollment projections with staffing and budgeting needs, and utilizing data to improve outreach and conversion outcomes.

Requirements

English and Spanish Required
Experience with Salesforce required.
Must be local to South Florida.
Willingness to travel as needed
Must be available to attend school events after school hours and weekends as needed.
Demonstrated capacity to handle sensitive student and family information with discretion and in accordance with privacy expectations.
Strong project management skills, including planning, prioritization, and execution across multiple deadlines.
Proficient in databases and productivity tools such as Salesforce, student information systems/enrollment platforms, and spreadsheets.
Excellent written and verbal communication skills with families and community stakeholders.

Nice To Haves

School experience is a plus.
Experience working in a charter school environment, including overseeing enrollment/lottery processes and compliance requirements.
Proven ability to develop and manage enrollment projections and reports for purposes of budgeting and staffing.
Background in community-based recruitment, partnerships, and event planning.

Responsibilities

Develop and implement an annual admissions and recruitment plan to achieve grade-level enrollment targets and manage waitlists as necessary.
Foster relationships with community organizations, feeder early childhood programs, and local leaders. Coordinate events such as open houses, tours, and information sessions, and collaborate with the marketing team on digital and print outreach.
Supervise the application process, verify documentation, manage data entry in Enroll Stream, and adhere to timelines. Ensure a consistent and high-quality experience for families from the initial inquiry to the first day of school.
Administer charter-compliant and transparent lotteries and waitlists when required. Maintain necessary records and ensure compliance with all federal, state, and local regulations, including nondiscrimination and confidentiality standards.
Lead annual re-enrollment activities, identify risks of attrition, and coordinate with school leadership and marketing to implement family engagement strategies that promote student persistence.
Produce clear, multilingual-ready communications about deadlines, required documents, placement offers, and onboarding steps. Manage standards for responding to inquiries.
Maintain accurate enrollment pipelines and dashboards. Monitor conversion rates, yield, and demographic trends, and provide regular updates to school leadership and the Board as requested.
Work closely with the Principal, Executive, Management, and Marketing teams to ensure enrollment projections are aligned with staffing, class size, scheduling, transportation (when applicable), and budget requirements.
Oversee registration processes, records requests, collection of health and immunization documentation, and new-family orientations in collaboration with the principal and on-site administration.
Must attend school recruitment, enrollment, and community events as needed, including events held after regular school hours.