Director of Administration
About The Position
The Director of Administration (DoA) in the Department of Physics provides senior level management support for the business and administrative operations of a large academic department with an extensive and complex teaching program and of research faculty in certain subfields of the department. Works directly with and under supervision of department Chair, with dotted line reporting to the Associate Dean for Administration. Manages the business and administrative operations and planning, and oversees cohort of non-academic administrative and technical staff. Areas of responsibility include personnel, finance, curriculum and enrollment support operations, research administration for the Laboratory of Atomic and Solid State Physics, facilities management (in partnership with A&S/OVPRI Facilities), and the interpretation and implementation of human resource, financial, and other administrative policies. Serves as a resource to faculty and other supervisors to help manage the administrative functions associated with research and instructional support. Guides staff in providing substantial assistance to Principal Investigators with grants and contracts. Coordinates relationships and activities across these areas and understands and manages the cross-functional impact of program and resource decisions. Institutes and maintains sound administrative procedures to ensure consistency, fairness and compliance in operations and to manage or support long range planning projects for the chair and faculty with respect to resources, operations and policy development. Acts as the main contact for other sectors of the university with respect to non-academic matters and will be charged with effectively communicating and collaborating with college and university offices as well as other units on campus to benefit the department.
Requirements
- Master’s degree plus 5-7 years of managerial, supervisory, and financial experience or equivalent combination.
- Strong supervisory, managerial, organizational, analytical, and problem-solving skills and experience.
- Solid background in financial and technological matters (e.g., databases, CU administrative & financial systems).
- Proven ability to simultaneously manage multiple areas, events, and deadlines.
- Evidence of strong interpersonal and communication skills.
- Demonstrated ability to cultivate and maintain a collaborative and effective work environment.
- Experience successfully managing a large group of employees who provide a broad range of support functions.
- In-depth understanding and appreciation of academic department business activities.
- Demonstrated skill in understanding cultural differences.
- Proven experience connecting inclusion, belonging, and wellbeing practices to business goals.
Nice To Haves
- Several years of managerial experience in an academic unit.
- Extensive grant and contract management experience.
Responsibilities
- Provides senior level management support for the business and administrative operations of a large academic department.
- Manages the business and administrative operations and planning.
- Oversees a cohort of non-academic administrative and technical staff.
- Manages personnel, finance, curriculum and enrollment support operations.
- Oversees research administration for the Laboratory of Atomic and Solid State Physics.
- Manages facilities management in partnership with A&S/OVPRI Facilities.
- Interprets and implements human resource, financial, and other administrative policies.
- Serves as a resource to faculty and other supervisors to help manage administrative functions associated with research and instructional support.
- Guides staff in providing substantial assistance to Principal Investigators with grants and contracts.
- Coordinates relationships and activities across various administrative areas.
- Understands and manages the cross-functional impact of program and resource decisions.
- Institutes and maintains sound administrative procedures to ensure consistency, fairness, and compliance in operations.
- Manages or supports long-range planning projects for the chair and faculty regarding resources, operations, and policy development.
- Acts as the main contact for other sectors of the university regarding non-academic matters.
- Effectively communicates and collaborates with college and university offices, and other units on campus to benefit the department.
Benefits
- Comprehensive health care options
- Generous retirement contributions
- Access to wellness programs
- Employee discounts with local and national retail brands
- Health and personal leave
- Three weeks of vacation
- 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
- Two additional floating holidays
- Tuition-free Extramural Study and Employee Degree Program
- Tuition aid for external education
- Cornell Children's Tuition Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Manager
