Director of Administration
About The Position
Reiferson Dee PLC is seeking to add a Director of Administration to the team. In this role, you will oversee the firm’s daily administrative and operational functions, including financial administration, accounting support, billing, payroll, benefits administration, human resources coordination, compliance, insurance management, and office operations. You will partner closely with firm leadership, the outsourced fractional CFO, and external service providers to ensure efficient business operations, accurate financial processes, regulatory compliance, and exceptional organizational support across the firm. The Director of Administration serves as a key operational leader, maintaining a high level of professionalism, confidentiality, organization, and communication while supporting the firm’s overall strategic and operational objectives. We are seeking someone with strong organizational and interpersonal skills, exceptional attention to detail, and a commitment to maintaining confidentiality and professionalism in all firm matters.
Requirements
- Minimum of 10 years of progressive business or organizational management experiences in a law firm or other professional services firm.
- Minimum of 2 years of supervisory experience.
- Bachelor’s degree required.
- Demonstrated experience managing financial operations, including accounting, payroll processing, billing, invoicing, accounts payable/receivable, financial reporting, and budget coordination.
- Strong knowledge of compliance, risk management, and administrative operations, including corporate filings, insurance administration, and adherence to legal and regulatory requirements.
- Experience supporting human resources and office administration functions, including employee onboarding/offboarding, benefits administration, PTO tracking, vendor coordination, and facilities oversight.
- Advanced proficiency in QuickBooks, Microsoft Excel, Adobe Acrobat Pro, and other business software platforms, with strong working knowledge of accounting, payroll, billing, and timekeeping systems.
Nice To Haves
- Accounting, Economics, or Business management/logistics preferred.
Responsibilities
- Support outsourced fractional CFO with accounting functions including accounts receivable, accounts payable, reimbursement processing, bank accounts and credit card statement reconciliation, and preparation of financial and capital account reports.
- Generate client invoices, track billable expenses, and ensure timely revenue recognition across attorney timekeeping and firm accounting platforms.
- Process semi-monthly staff payroll and member ACH payments; track 401(k) deferrals and coordinate repayment of non-equity member non-resident tax payments.
- Act as primary contact for retirement plan administration and participant inquiries. Process enrollments, semi-monthly and year-end contributions.
- Coordinate and maintain all aspects of healthcare, disability and retirement plans, including renewals, new enrollments and terminations. Liaise with third-party providers regarding participant benefit inquiries.
- Manage and maintain professional liability, office liability and workers’ compensation policies. Research, coordinate and implement additional coverage, as needed.
- Work with the Administrative Manager to maintain employee records, track PTO, and support firm policies; manage onboarding and offboarding logistics, coordinate with the HR service provider, and handle related employee communications and compliance matters.
- Maintain state registration compliance including foreign corporation qualifications, annual corporate filings and yearly personal property tax filings in applicable jurisdictions.
- Prepare year-end financial reports for accountants and serve as backup for time and matter management tasks.
Benefits
- 401(k) deferrals
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What This Job Offers
Job Type
Full-time
Career Level
Manager
