Development Operations Specialist

ASC Advisors LLC • Austin, TX

8d • $50,000 - $55,000

About The Position

The Development Operations Specialist ensures the integrity, accuracy, and strategic use of Austin Sunshine Camps’ donor and constituent data. The role oversees gift processing, acknowledgments, and data entry, and manages reporting and wealth screening to inform fundraising strategy. The Specialist implements data health and enrichment processes, creates reports for staff and board leadership, and provides insights into donor trends. By stewarding ASC’s donor database, this role supports fundraising operations, donor stewardship, and campaign success.

The Specialist manages ASC’s donor database, currently Raiser’s Edge, and maintains data consistency across Raiser’s Edge, Classy, and QuickBooks. The role also supports campaign segmentation, donor pipeline development, gift and pledge invoicing, and staff training. The position collaborates with the Chief Development Officer on campaign progress and donor engagement, and may conduct ropes course sessions for campers, volunteers, renters, and other stakeholder groups when needed.

Austin Sunshine Camps’ mission is to provide the magic of overnight camp without the barrier of cost. Its vision is a world where all children have a place to grow, connect, and explore. Its core values are Action, Authenticity, Compassion, Connection, Exploration, Fun, and Growth.

Requirements

• Be in love with the mission of Austin Sunshine Camps.
• Have 2–4 years of experience in a nonprofit operations, data, or fundraising support role.
• Have direct experience managing a donor CRM, such as Raiser’s Edge or a comparable nonprofit database.
• Have a strong understanding of gift processing, pledges, acknowledgments, and fundraising data flows.
• Have strong attention to detail and organizational skills.
• Have experience in donor data management, reporting, and analytics.
• Have strong communication skills for training and collaboration.
• Be able to manage multiple priorities and meet deadlines.
• Be willing to become Ropes/Challenge Course Certified and conduct ropes course sessions as part of the team when needed.
• Pass a National Enhanced Criminal Background Check.

Responsibilities

• Manage ASC’s donor database, currently Raiser’s Edge, ensuring constituent records are accurate, consistent, and properly coded.
• Process and acknowledge gifts in a timely manner and ensure tax receipt and stewardship standards are met.
• Generate regular development reports and dashboards for staff and board leadership.
• Conduct wealth screening and research to support donor pipeline development.
• Maintain data health through audits, clean-up, and enrichment strategies.
• Support campaign segmentation and list-building for appeals, newsletters, and events.
• Train and support staff on database best practices and usage.
• Collaborate with the Chief Development Officer to track campaign progress and donor engagement.
• Ensure compliance with data protection, privacy, and gift processing standards.
• Perform administrative tasks and data entry to support fundraising operations and accurate recordkeeping.
• Maintain data consistency between Raiser’s Edge, Classy, and QuickBooks.
• Create and send invoices for open gifts and pledges, and secure updated payment information for lapsed gifts.
• Stay current on CRM features, data management best practices, and emerging technology tools to enhance database efficiency and utility.
• When needed, work as part of the team to conduct ropes course sessions for campers, volunteers, renters, and other stakeholder groups.

Benefits

• ASC covers 50% of employees’ health, vision, and dental insurance in the first year of employment, increasing by 10% at every work anniversary.
• Short-term disability and life insurance are provided to full-time employees.
• Unlimited PTO policy.
• Flexible working hours and location when programs are not in session or in-person presence is not necessary.
• Simple IRA+ plan with an employer match of employee contributions up to 3%.
• Employees’ children have the option to attend all sessions of overnight camp.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed