Development Intake Clerk
About The Position
Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment and strong long-term financial position and AAA credit rating. As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements, including flexibility and improved work-life balance for our employees. This position is eligible for the Hybrid Work Program, with a minimum requirement of three (3) days per week onsite.
Requirements
- Post-secondary diploma or degree in Business Administration or Data Management.
- Two (2) years of experience in planning application intake or similar experience involving creating files, entering data, circulation of applications for review, maintenance of tracking databases, receiving and tracking application fees, and reconciling fee deposits.
- A customer service focus and possess excellent communication skills, strong analytical skills, and proven problem-solving abilities to ensure applications are processed in a timely manner.
- Proficiency in MS Office (Word, Excel, and SharePoint, in particular), familiarity with Visio, workflow monitoring software, or similar data management software.
Nice To Haves
- Previous experience in a municipal environment, particularly within a planning department.
- Basic knowledge of the Planning Act.
Responsibilities
- Responsible for all planning application and land use policy proposal intake, including: setting up files and entering data into the Division’s Development Application Tracking System (DATS) software.
- Manage information and material related to resubmissions for planning applications to support internal review.
- Support DATS data quality through implementing monitoring aspects of QA/QC program.
- Receive, monitor and process all planning application and engineering review fees, and facilitate accounting reconciliation with the Region’s Finance Department. Co-ordinate with applicants on matters related to fee payments.
- Monitor, track and follow up on outstanding payments to ensure fees are received.
- Manage the upkeep of the Division’s dashboards, handbook, process manuals and other work guides.
- Generate reports on the overall development portfolio for the division.
- Coordinate input into the Region’s various development and asset tracking databases, with data provided by the Division’s planners and development project managers.
- Undertake aspects of Divisional administrative requirements such as monitoring and ordering office supplies, managing the Divisional credit card, coordinating staff conference and professional fee payments, managing inter-office mail.
- Assist the DATS project team with revisions/upgrades to the system as required.
- Support the preparation of materials for Ontario Land Tribunal matters, such as, document book coordination and preparation of exhibits for hearings.
Benefits
- Hybrid Work Program
- Accommodations are available at any point upon request for candidates participating in the selection process.
- Recognized for accomplishments and contributions
- Progressive, service focused and award winning employer
- Diverse and inclusive work environment
- Strong long-term financial position and AAA credit rating
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
