Development Coordinator, Arts & Culture

Orange Barrel Media•Austin, TX

22d•$65,000 - $75,000

About The Position

The Development Coordinator, Arts & Culture supports the planning, execution, and administration of public art campaigns and partnerships across the company’s advertising platforms. This role serves as a key point of coordination between internal teams, artists, cultural institutions, and community partners, helping ensure projects are delivered smoothly, professionally, and on schedule. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple projects and relationships simultaneously within a fast-paced creative environment. If you're excited by the opportunity to help shape cities, create impactful experiences, and work alongside a talented, collaborative team, we'd love to hear from you.

Requirements

Strong organizational and project management skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and deadlines simultaneously
Experience coordinating with external partners and stakeholders in a professional setting
Proficiency in Microsoft Office, Google Workspace, Canva, and CRM/project management systems such as Salesforce or Quip preferred

Nice To Haves

Interest in contemporary art, public art, cultural partnerships, and community engagement strongly preferred

Responsibilities

Coordinate the administrative and operational execution of art campaigns across outdoor advertising platforms
Input and manage campaign information in Ayuda and other internal systems
Maintain campaign schedules, timelines, and internal tracking documents
Coordinate with internal departments to support campaign launches and project execution
Assist in the preparation of campaign reports in collaboration with Analytics and CCS teams
Update and maintain project information in Quip, Salesforce, and related databases
Serve as a primary administrative contact for artists, curators, museums, nonprofits, and cultural partners
Schedule meetings and support ongoing communication with artists and arts partners
Manage email correspondence and follow-up related to projects and partnerships
Research artists and cultural organizations for future campaigns, IKE launches, and partnerships
Support artist onboarding and project coordination processes
Coordinate the completion of agreements, W-9s, invoices, and related payment documentation
Update agreement templates and administrative materials as needed
Track project deliverables, approvals, and payment timelines to ensure timely completion
Format artwork files for campaign implementation across digital platforms
Create presentation materials, mockups, and visual assets using Canva and related tools
Support the development of decks, proposals, and internal presentations for arts initiatives
Represent the Arts Team at public meetings and community events as needed
Assist with artist coordination during public presentations and special events
Represent the company at cultural events and partner functions as needed