Development Associate (Frontline Support), School of Law

The University of Texas at Austin•Austin, UT

15h•Onsite

About The Position

The Development Associate (Frontline Support) assists the University of Texas School of Law Development Office with staff support needs and daily administrative responsibilities. The role provides support to gift officers and other staff, helping them use their time effectively and supporting donor engagement, fundraising, stewardship, and development operations. Responsibilities include coordinating meetings and travel, processing reimbursements, supporting portfolio management and proposal development, and maintaining timely electronic records. The associate also prepares and tracks stewardship communications, supports student and faculty letter projects, helps plan and execute alumni events and campus visits, and administers the School of Law’s annual law-firm invoicing and giving-impact reporting processes. The position is based at the UT Main Campus. On-site work is the normal expectation for the first six months; remote work may be considered after successful completion of the probationary period. The schedule is 40 hours per week, with occasional evening, weekend, and holiday work during peak periods to meet deadlines, attend events, or accommodate travel. The role may involve standard office conditions, repetitive keyboard use, manual dexterity, and lifting or moving standard office files and supplies.

Requirements

Bachelor’s degree; relevant education and experience may be substituted as appropriate.
One year of experience assisting with fundraising programs and/or performing complex administrative functions.
Highly effective written, verbal, and interpersonal communication skills.
Project management skills.
Ability to work independently and under pressure while collaborating across teams.
Strong problem-analyzing, problem-solving, and customer-service skills.
High attention to detail and accountability.
Ability to use discretion and maintain integrity and professionalism.
High proficiency with computer applications, including Microsoft Office, Asana, and Zoom.
Excellent organizational skills with attention to detail.

Nice To Haves

More than the required administrative and/or fundraising experience.
Experience with VIP database and DEFINE.
Working knowledge of UT Austin policies and procedures.

Responsibilities

Coordinate activities and provide support for assigned gift officers and other staff; serve as an information resource for assigned gift officers.
Coordinate internal and external meetings, plan travel, and process reimbursements in a timely manner.
Support portfolio management, goal setting, proposal preparation, strategy development and execution, and donor stewardship as required.
Maintain timely electronic documentation, including engagement activities, proposal tracking, contact reports, donor strategies, forecasting, reports, letters, proposals, and gift agreements.
Assemble, prepare, and mail stewardship materials under the direction of ARD Stewardship; maintain mailing supplies and records of items sent.
Provide administrative support for the Student Letters Project and Faculty Endowment Letters Project, including assembling letter packets, preparing mailings, and tracking sent letters.
Collaborate proactively and professionally with university development staff to further the School of Law’s development goals.
Assist with planning and executing events, including School of Law alumni events and campus visits.
Prepare and distribute invoices to 13 partner law firms during the May 1–August 31 invoicing cycle, as directed by the program manager.
Maintain invoice records, track incoming firm gifts against outstanding invoices, and provide status updates as needed.
Support the annual Firm Giving impact report each spring by gathering and compiling gift and invoice data.
Perform other related functions and duties as assigned.

Benefits

Competitive health benefits, with employee premiums covered at 100% and family premiums at 50%.
Vision, dental, life, and disability insurance options.
Paid vacation, sick leave, and holidays.
Teachers Retirement System of Texas defined-benefit retirement plan.
Additional voluntary retirement programs, including a tax-sheltered annuity 403(b) and deferred compensation program 457(b).
Flexible spending account options for medical and childcare expenses.
Training and conference opportunities.
Tuition assistance.
Athletic ticket discounts.
Access to UT Austin libraries and museums.
Free rides on UT Shuttle and Capital Metro buses with staff ID card.