Administrative Associate, School of Law

University of Texas at Austin

1d•Hybrid

About The Position

The Administrative Associate provides high-level administrative support for Career Services operations within the University of Texas School of Law in a fast-paced, dynamic environment. The role supports student programming, employer coordination, technology and website tasks, communications, and general administrative coverage. The position is based at the UT main campus; on-site work is the normal expectation, with the possibility of limited remote work based on peak periods and departmental needs.

Requirements

Bachelor's degree and one year of relevant experience; relevant education and experience may be substituted as appropriate.
Clerical experience.
Ability to work with minimal supervision and exercise independent judgment.
Excellent organizational, oral communication, and written communication skills.
Excellent computer skills.
Attention to detail and problem-solving experience.
Ability to prioritize responsibilities and manage multiple concurrent projects.
Professional demeanor.

Nice To Haves

Bachelor's degree and three years of experience coordinating or administering a program.
Experience working in career services in a law school or other higher education setting.
Advanced MS Office Suite skills, including high proficiency with MS Excel.
Experience creating and editing digital media content.

Responsibilities

Work with the counseling team to coordinate student programming, including reserving rooms, advertising events, collecting RSVPs, ordering food, coordinating speakers, arranging media services, and managing day-of logistics.
Secure off-site venues and coordinate contracts when programs are held away from campus.
Create and edit documents, spreadsheets, and reports related to programs.
Communicate, coordinate, and meet with employers before events.
Manage employer contact data.
Help staff access, learn, and troubleshoot technology platforms.
Update and edit the Career Services Office website and perform other assigned technical duties.
Collaborate with counseling and administrative staff to design, edit, produce, and deliver educational and marketing content and communications in print or digital formats.
Provide front desk support as backup during the primary Administrative Associate's absences and breaks.
Cross-train with staff to provide support for other administrative functions.
Liaise with constituents and respond to their inquiries.
Perform other related responsibilities and functions as assigned.

Benefits

Competitive health benefits, with employee premiums covered at 100% and family premiums at 50%.
Vision, dental, life, and disability insurance options.
Paid vacation, sick leave, and holidays.
Teachers Retirement System of Texas defined-benefit retirement plan.
Voluntary 403(b) tax-sheltered annuity and 457(b) deferred compensation programs.
Flexible spending account options for medical and childcare expenses.
Training and conference opportunities.
Tuition assistance.
Athletic ticket discounts.
Access to UT Austin libraries and museums.
Free rides on UT Shuttle and Capital Metro buses with staff ID card.