Development Associate (Frontline Support), School of Law

University of Texas at Austin

1d • Hybrid

About The Position

The Development Associate (Frontline Support) assists the School of Law Development Office with staff support needs and daily administrative responsibilities. The role provides administrative and operational support to gift officers, stewardship communications, events, and the School of Law’s firm-giving program. It is normally on-site during the first six months; remote work may be considered after successful completion of that probationary period.

Requirements

• Bachelor’s degree.
• One year of experience assisting with fundraising programs and/or performing complex administrative functions.
• Highly effective written, verbal, and interpersonal communication skills.
• Project management skills.
• Ability to work independently and under pressure while collaborating across teams.
• Strong problem analysis, problem-solving, and customer service skills.
• High attention to detail and accountability.
• Ability to use discretion and maintain integrity and professionalism.
• High proficiency with computer applications, including Microsoft Office, Asana, and Zoom.
• Excellent organizational skills and attention to detail.

Nice To Haves

• More than the required administrative and/or fundraising experience.
• Experience with VIP database and DEFINE.
• Working knowledge of UT Austin policies and procedures.

Responsibilities

• Coordinate activities and provide support for assigned gift officers and other staff, including serving as an information resource.
• Coordinate internal and external meetings, plan travel, and process reimbursements promptly.
• Support portfolio management, goal setting, proposal preparation, strategy development and execution, and donor stewardship.
• Maintain timely electronic documentation, including engagement activities, proposal tracking, contact reports, donor strategies, forecasting, reports, letters, proposals, and gift agreements.
• Assemble, prepare, and mail stewardship materials as directed by ARD Stewardship; maintain mailing supplies and records of items sent.
• Provide administrative support for the Student Letters Project and Faculty Endowment Letters Project, including assembling letter packets, preparing mailings, and tracking sent letters.
• Collaborate professionally and proactively with university development staff to advance the School of Law’s development goals.
• Assist with planning and executing events, including School of Law alumni events and campus visits.
• Prepare and distribute invoices to 13 partner law firms during the May 1–August 31 invoicing cycle, as directed by the program manager.
• Maintain invoice records, track firm gifts against outstanding invoices, and provide status updates as needed.
• Gather and compile gift and invoice data for the annual Firm Giving impact report each spring.
• Perform other related functions and duties as assigned.

Benefits

• Competitive health benefits, with employee premiums covered at 100% and family premiums at 50%.
• Vision, dental, life, and disability insurance options.
• Paid vacation, sick leave, and holidays.
• Teachers Retirement System of Texas defined-benefit retirement plan.
• Voluntary 403(b) tax-sheltered annuity and 457(b) deferred compensation programs.
• Flexible spending account options for medical and childcare expenses.
• Training and conference opportunities.
• Tuition assistance.
• Athletic ticket discounts.
• Access to UT Austin libraries and museums.
• Free rides on UT Shuttle and Capital Metro buses with staff ID.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level