Liberal Arts Development Associate for Frontline Support

The University of Texas at Austin • Austin, UT

9d • Onsite

About The Position

The Liberal Arts Development Associate for Frontline Support provides proactive, detail-oriented frontline services support to the College of Liberal Arts Development Office. The role supports gift officer activities and coordinates with Research, Prospect Management, Constituent Engagement, and Stewardship staff. The associate works directly with COLA Development gift officers to improve constituent engagement leading to major and principal gift solicitations. Day-to-day activity direction comes from the Senior Director of Principal Gifts and other gift officers, while the associate remains an integrated member of the COLA Development Advancement Team.

The position supports donor strategy development and execution, portfolio management, proposal preparation, stewardship, documentation, donor research, outreach, and event planning. It also coordinates meetings and travel, processes reimbursements, provides information to gift officers and constituent relations staff, and collaborates across the university to support development goals. The position is based in a typical office environment, primarily at a computer, and occasional extended work hours may be required.

The role requires a bachelor's degree and a combination of one year of experience assisting with fundraising programs or performing complex administrative functions. Relevant education and experience may be substituted as appropriate. The salary is $47,000 or more, depending on qualifications. The earliest start date is November 1, 2026, and the position is expected to continue.

Requirements

• Bachelor's degree; relevant education and experience may be substituted as appropriate.
• A combination of one year of experience assisting with fundraising programs or performing complex administrative functions.
• Highly effective written, verbal, and interpersonal communication skills.
• Project management skills.
• Ability to work independently and under pressure while collaborating across teams.
• Strong problem analysis, problem-solving, and customer service skills.
• Demonstrated attention to detail and accountability.
• Ability to use discretion and maintain integrity and professionalism.
• High proficiency with computer applications, including Microsoft Office.
• Excellent organizational skills with attention to detail.

Nice To Haves

• More than three years of administrative assistance experience.
• Experience with a CRM database.
• Experience in higher education development work.
• Ability to interact effectively with university administrators, deans, faculty, and staff while providing good client and customer service.
• Working knowledge of UT Austin policies and procedures.

Responsibilities

• Partner with gift officers on donor strategy development and execution, including portfolio management, proposal preparation, and stewardship planning and execution.
• Maintain timely electronic documentation, including engagement activities, proposal tracking, contact reports, donor strategies, and forecasting.
• Prepare timely reports, letters, proposals, and gift agreements following donor contacts.
• Assist with prospect and donor research, individualized donor stewardship projects, and donor outreach.
• Coordinate activities for COLA gift officers and other staff members as assigned.
• Support efficient and effective use of staff members’ time.
• Coordinate internal and external meetings for gift officers, plan travel, and process reimbursements in a timely manner.
• Plan and execute ad hoc and donor-driven events, including workshops, webinars, and campus visits.
• Work with advancement team members to meet group deadlines and deliver successful events.
• Serve as an information resource for gift officers on engagement activities and for constituent relations staff on specific donors.
• Collaborate proactively and professionally with university staff to further the university’s development goals.
• Manage priorities effectively to complete projects in a timely manner.
• Perform other related functions and duties as assigned.

Benefits

• The university offers a benefits package; details are available through the university benefits resources cited in the posting.
• Staff professional development resources are cited in the posting.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level