Administrative Associate, School of Law
About The Position
The Administrative Associate provides high-level administrative support for Career Services operations within the University of Texas School of Law in a fast-paced, dynamic environment. The role supports student programming, employer engagement, communications, technology platforms, and other administrative functions. It also provides backup front desk coverage and collaborates with counseling and administrative staff to produce educational and marketing materials. The position is based at the UT Main Campus. On-site work is the normal expectation, with the possibility of limited remote work based on peak periods and departmental needs. Work may occur around standard office conditions and may include occasional evenings, weekends, and holidays during peak periods to meet deadlines. The position is expected to continue, and the earliest start date is immediate.
Requirements
- Bachelor’s degree and one year of relevant experience; relevant education and experience may be substituted as appropriate.
- Clerical experience.
- Ability to work with minimal supervision and exercise independent judgment.
- Excellent organizational, oral communication, and written communication skills.
- Excellent computer skills.
- Attention to detail and problem-solving experience.
- Ability to prioritize responsibilities and manage multiple concurrent projects.
- Professional demeanor.
Nice To Haves
- Bachelor’s degree and three years of experience coordinating or administering a program.
- Experience working in career services in a law school or other higher education setting.
- Advanced MS Office Suite skills, including high proficiency with MS Excel.
- Experience creating and editing digital media content.
Responsibilities
- Coordinate student programming with the counseling team, including room reservations, advertising, RSVP collection, food orders, speaker coordination, media services, and event-day logistics.
- Secure off-site venues and coordinate contracts when programs are held away from campus.
- Create and edit documents, spreadsheets, and reports related to programs.
- Communicate and coordinate with employers before events and manage employer contact data.
- Assist staff with accessing, training on, and troubleshooting technology platforms.
- Update and edit the CSO website and perform other assigned technical duties.
- Collaborate with counseling and administrative staff to design, edit, produce, and deliver educational and marketing materials in print or digital formats.
- Provide backup front desk support during the primary Administrative Associate’s absences and breaks.
- Cross-train with staff and provide support for other administrative functions.
- Liaise with constituents and respond to their inquiries.
- Perform other related responsibilities and functions as assigned.
Benefits
- Competitive health benefits, with employee premiums covered at 100% and family premiums at 50%.
- Vision, dental, life, and disability insurance options.
- Paid vacation, sick leave, and holidays.
- Teachers Retirement System of Texas defined benefit retirement plan.
- Voluntary 403(b) tax-sheltered annuity and 457(b) deferred compensation programs.
- Flexible spending account options for medical and childcare expenses.
- Training and conference opportunities.
- Tuition assistance.
- Athletic ticket discounts.
- Access to UT Austin libraries and museums.
- Free rides on UT Shuttle and Capital Metro buses with a staff ID card.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
