Design & Pre-Construction Project Coordinator - Freelance, Remote

Magic

4d•Remote

About The Position

The Design & Pre-Construction Project Coordinator supports the client’s growing design and pre-construction work by coordinating projects among owners, architects, engineers, contractors, trade specialists, and design teams. The coordinator serves as the main communication link between clients and design disciplines, helping meetings run effectively, reviewing drawings and deliverables, and keeping project timelines on track. This is a remote freelance position supporting US-based construction projects. The role requires 40 hours per week, Monday through Friday, from 8:00 AM to 5:00 PM Pacific Time. Compensation is $7 per hour, and no benefits package is included. The coordinator leads and supports project meetings, reviews and marks up technical drawings, manages schedules and deliverables, communicates independently with clients and consultants, and maintains project documentation and trackers. The role calls for strong organization, follow-through, independent ownership, clear communication, and comfort coordinating multiple design disciplines under deadline pressure.

Requirements

At least 1 year of experience in construction project engineering, assistant project management, design coordination, or a similar role.
Experience coordinating architects, engineers, and contractors.
Experience managing project schedules and deliverables.
Hands-on experience reviewing and marking up technical drawings using Bluebeam.
Proven ability to handle client and consultant communications independently.
Strong Bluebeam skills for drawing review and markup.
Ability to read and review architectural, structural, and trade drawings.
Confident, professional written and verbal English, including leading live meetings with US clients.
Strong organization and follow-through.
Ability to work independently and manage personal timelines.
Comfort coordinating multiple design disciplines at once.
Clear, calm communication, including when deadlines are tight.
Comfort working a US Pacific Time schedule.
Reliable internet connection and a quiet workspace.
Own computer with at least an Intel Core i5 processor or similar or higher; the specified work-from-home setup also calls for at least 8GB RAM.
Internet speed of at least 40 Mbps.
Headset with an extended microphone and noise cancellation, and a webcam.
Backup computer and internet connection.
Quiet, dedicated workspace at home.

Nice To Haves

Experience in design management or pre-construction.
Experience supporting US-based construction projects.
Familiarity with construction project management tools such as Procore, Autodesk Construction Cloud, or Smartsheet.
Knowledge of project schedules, RFIs, submittals, and deliverable tracking.
Curiosity about design and pre-construction and an interest in growing in a specialized role.

Responsibilities

Lead regularly scheduled Owner-Architect-Contractor (OAC) meetings with clients.
Coordinate alignment meetings among architects, structural engineers, and trade specialists.
Prepare meeting agendas, capture minutes, and track action items through completion.
Review architectural, structural, and trade drawings and design deliverables.
Review and mark up drawings using Bluebeam.
Flag conflicts, gaps, and missing information, and track revisions across disciplines.
Manage project timelines, schedules, and deliverables independently.
Monitor milestones and follow up with design teams to keep submissions on schedule.
Raise risks and delays early and propose solutions.
Serve as the primary communication link between clients and design teams.
Handle daily communication with clients and consultants independently.
Relay decisions, questions, and feedback clearly among project parties.
Maintain project trackers, logs, and records in project management tools.
Keep drawing sets, deliverables, and correspondence organized and up to date.