Pre-Construction Coordinator

IES Residential • Nashville, TN

9d • Onsite

About The Position

The Pre-Construction Coordinator coordinates pre-construction activities, project setup, and workflow communication to support effective project planning and execution. The role works with Estimating, Purchasing, Project Management, Design, vendors, subcontractors, and internal departments to maintain accurate project documentation, schedules, tracking, and operational alignment.

The coordinator supports project readiness by managing documentation and tracking, assisting with schedules and bid coordination, monitoring submittals, RFIs, permits, approvals, and timelines, and maintaining project data in company systems. The role also prepares reports and meeting materials, helps address workflow issues and delays, and supports process improvements and standardization. Work is performed on-site in Nashville, Tennessee, with travel as required. The position is not eligible for visa sponsorship or work authorization support.

Requirements

• 2–4 years of experience.
• High school diploma or GED required.
• Strong organizational, coordination, and multitasking skills, with excellent attention to detail.
• Strong verbal, written, and interpersonal communication abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced office environment.
• Proficiency with Microsoft Office, project management platforms, and related business systems.
• Strong problem-solving, reporting, and data management abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to collaborate effectively with project teams, vendors, subcontractors, and internal departments.
• Ability to pass pre-employment screenings such as background and motor vehicle record checks.
• English speaking, reading, and writing preferred, and required where necessary to perform job duties.
• Maintain a professional and positive, respectful demeanor with customers, coworkers, and business partners.
• Ability to work overtime, modified schedules, or occasional weekends as business needs require.
• Dependable transportation and consistent, reliable attendance.
• Ability to exercise sound judgment and make independent decisions within established company policies and procedures.
• Ability to communicate in person, by phone, and electronically, including using a tablet, smartphone, and other office technology.
• Ability to travel as required to support project and operational needs.
• Ability to lift, carry, push, and pull at least 25 pounds.
• Must be authorized to work in the United States on a full-time basis without current or future need for employer sponsorship.
• A license is required; the license type is not specified.

Nice To Haves

• Associate’s or bachelor’s degree in business administration, construction management, or a related field.
• Ability to read and interpret construction documents, plans, and specifications.
• Previous project coordination, pre-construction, administrative, or construction support experience.
• Experience with construction documentation, project tracking systems, or ERP platforms.
• Relevant industry certifications or licenses, where applicable.
• Experience in construction, service, or multi-trade industries.

Responsibilities

• Coordinate pre-construction activities, project setup tasks, and workflows across departments.
• Maintain and organize project documentation, including plans, specifications, contracts, submittals, and tracking logs.
• Assist with project scheduling, milestone tracking, bid coordination, and document management.
• Coordinate communication among Pre-Construction, Estimating, Purchasing, Project Management, vendors, subcontractors, and internal departments.
• Monitor submittals, RFIs, permits, approvals, and project timelines to support operational efficiency and project readiness.
• Maintain accurate project data, reporting, and updates in company systems and project tracking platforms.
• Prepare reports, meeting notes, spreadsheets, and project documentation.
• Identify workflow concerns, documentation issues, and project delays, and assist with resolution efforts.
• Support operational process improvements and workflow standardization in the pre-construction department.
• Ensure confidentiality and proper handling of company, customer, vendor, and project information.
• Promote professionalism, accountability, organization, and strong internal customer service.
• Perform additional duties as assigned.

Benefits

• Competitive pay.
• Company 401(k) plan with employer contribution match.
• Company-paid time off.
• Company-paid life insurance.
• Choice of medical coverage, including prescription and short-term disability plans.
• Choice of dental and vision coverage.
• Optional long-term disability, critical illness, accident, legal, and pet coverage.
• Auto and home insurance discount programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED