Construction Operations & Estimating Coordinator - Freelance, Remote

Magic

1d•Remote

About The Position

The Construction Operations & Estimating Coordinator provides day-to-day administrative support to keep construction jobs organized, estimates moving, and communication with clients and suppliers clear and timely. The role serves as an organized hub for project scheduling, estimating, documentation, and coordination so the construction team can focus on building. The coordinator manages job schedules and status updates in Contractor Foreman, coordinates job details and timing with clients and suppliers, maintains estimate templates, prepares and sends estimates, and checks estimates for accuracy. They organize job photos in CompanyCam and link photos and records to the corresponding Contractor Foreman jobs. The role also handles written correspondence, document exports, CRM updates, meeting notes, task tracking, and basic drawing support using Revit or AutoCAD. QuickBooks and Google Workspace are used as needed. This is a remote freelance position requiring 40 hours per week, 8:00 AM to 5:00 PM US Time. Compensation is $7 per hour. No benefits package is included. The worker must provide their own computer and equipment, reliable internet, a backup computer and internet connection, and a quiet, dedicated home workspace.

Requirements

Construction industry experience is required, such as construction administration, estimating, or project coordination.
Experience using construction or project management software such as Contractor Foreman, Procore, or Buildertrend.
Experience preparing estimates, ideally with Xactimate or similar estimating software.
Ability to use Revit or AutoCAD at a basic level.
Strong written English for client and supplier correspondence.
Strong organization and attention to detail, especially with numbers and dates.
Clear, professional communication on calls and in written correspondence.
Ability to follow up without reminders and prioritize multiple urgent requests.
Good judgment about when to escalate rather than make a decision independently.
Ability to handle confidential tenant and financial information responsibly.
Ability to learn new systems quickly.
Provide own computer with at least 8GB RAM and an Intel i5 or AMD Ryzen 5 processor or higher, reliable internet of at least 40 Mbps, a noise-canceling headset with extended microphone, webcam, backup computer and internet connection, and a quiet, dedicated home workspace.

Nice To Haves

Experience with Xactimate or similar estimating software.
Experience with Contractor Foreman, Procore, or Buildertrend.
Basic Revit or AutoCAD skills for reading plans and handling drawing files.

Responsibilities

Manage Contractor Foreman daily, including job scheduling and status updates.
Coordinate with clients and suppliers regarding timing, materials, and job details.
Keep jobs, schedules, and records current and accurate.
Create and maintain estimate templates.
Enter customer information into estimates.
Prepare, export, and send estimates, pulling data from Xactimate as needed.
Check estimates for accuracy before sending them.
Organize job photos in CompanyCam and link photos and records to matching jobs in Contractor Foreman.
Handle email and written communication with clients and suppliers, keeping messages clear, professional, and well documented.
Communicate via Gmail, WhatsApp, and Google Meet.
Export documents, update the CRM, take meeting notes, and track tasks.
Provide basic support using Revit or AutoCAD, such as viewing, measuring, and exporting drawings.
Work with QuickBooks and Google Workspace as needed.
Follow up proactively, prioritize urgent requests, and escalate matters when appropriate.
Handle confidential tenant and financial information responsibly.