About The Position
The Assistant Property Coordinator supports multiple homeowners' associations (HOAs) and serves as a primary point of contact for their Boards of Directors. The role manages board communications, responds to community needs, coordinates follow-ups, and helps keep outstanding matters moving forward. It requires confident leadership, strong organization, professional assertiveness, composure under pressure, and the ability to work independently with minimal supervision. The position plans and leads HOA board meetings, coordinates HOA elections, tracks decisions and deadlines, and maintains organized records and clear communication across assigned communities. The coordinator takes initiative to resolve operational roadblocks, follows up persistently on commitments, and escalates matters requiring approval or specialized guidance. This is a remote freelance position scheduled for 20 hours per week, Monday through Friday, from 10 a.m. to 2 p.m. US Time. Compensation is $7 per hour, and no benefits package is included.
Requirements
- Demonstrated ability to organize and lead structured meetings, manage discussions, and keep participants focused.
- Experience coordinating or administering elections, including notices, ballots, timelines, and results.
- Strong spoken English and clear, confident communication suitable for meetings with U.S. homeowners and board members.
- Assertive communication skills, including the ability to address disagreements, push back professionally, and hold stakeholders accountable.
- Ability to manage competing responsibilities, pursue deadlines, and work independently without constant direction.
- Confident leadership and composure when handling complaints, difficult personalities, or challenging questions.
- Proactive, resourceful, and solution-oriented approach with strong follow-through.
- Reliable internet connection and a quiet, dedicated home workspace.
- Provide a computer with at least 8GB RAM and an Intel Core i5 or AMD Ryzen 5 processor or higher, a noise-canceling headset with an extended microphone, a webcam, and backup computer and internet connection.
Nice To Haves
- Experience in HOA management, property management, or other board-facing roles.
Responsibilities
- Serve as the primary point of contact for assigned HOA Boards of Directors and maintain professional relationships with board members.
- Manage board communications, respond to community and board needs, coordinate follow-ups, and keep outstanding matters moving forward.
- Communicate expectations clearly and address delays, unresolved tasks, and missed deadlines directly.
- Schedule and prepare HOA board meetings, coordinate logistics, and distribute relevant materials.
- Develop meeting agendas, lead meetings, keep discussions focused and productive, and redirect conversations when necessary.
- Document meeting decisions, action items, and assigned responsibilities, then follow up to ensure agreed actions are completed.
- Coordinate HOA elections from preparation through completion, including notices, ballots, timelines, and result documentation.
- Track election deadlines and complete required steps in accordance with applicable HOA procedures and governing requirements.
- Communicate election instructions and updates to relevant stakeholders.
- Monitor tasks, deadlines, and commitments across multiple HOAs and follow up persistently with board members and other stakeholders.
- Identify community needs, take initiative on outstanding matters, recognize operational roadblocks, and determine practical next steps.
- Escalate matters that require approval or specialized guidance.
- Maintain organized records and clear communication across assigned communities.
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
