Design Department Office Specialist II (Part Time, 17.5 hours/week)

Brigham Young University • Provo, UT

2d • Onsite

About The Position

The Design Department Office Specialist II provides essential administrative and employment support under the direction of the Department Manager. This position supervises the design student hub, resource room, department office, the hiring and scheduling of student workers for these spaces. This individual works with the Department Manager, faculty, and student employees.

Requirements

• Computer skills, including prior experience using Microsoft Office Suite and Adobe Creative Cloud.
• Strong verbal and written communication skills.
• Excellent organizational skills, attention to detail, and ability to prioritize multiple tasks.
• Ability to handle confidential information with discretion.
• Demonstrated organizational skills necessary to administer tasks and manage office and student spaces.
• Demonstrated ability to track complex details of multiple projects at various stages of completion.

Nice To Haves

• Previous office management experience.
• Familiarly with design disciplines such as graphic design, illustration, photography, animation, product design, user experience design.
• Familiarly with BYU campus procedures and processes
• Bachelor’s degree in a design related field or 2 years of secretarial work, office management or communications experience

Responsibilities

• Manage department equipment inventory and library resources for students, as well as design student workspaces.
• Coordinate with department manager to create and implement department office & design hub policies.
• Maintain Librarika, equipment and book checkout system.
• Manage communications regarding check-out equipment and work with Department Business Manager to process late fees.
• Provide backup administrative support for special projects as assigned.
• Support the planning and execution of department events.
• Participate in the interview and hiring of student office and design hub staff.
• Supervise assigned student employees.
• Train assigned employees, evaluate their work, and provide appropriate feedback and corrective discipline.

Benefits

• Employee assistance program, available to the employee and all members of their household
• Access to the library
• Free on-campus parking
• Free UTA pass
• Discounts at the BYU Store and for many events at BYU

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree