Deputy Director of DPDS Commitment Records

State of Maryland • Baltimore City, MD

10h • Onsite

About The Position

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. This position is within the Commitment Records Unit and will assist the Director by identifying, analyzing, and resolving administrative, managerial, and operational day-to-day office procedures and concerns. The role also serves as a liaison between DPDS and various criminal justice agencies, federal, state, county, and municipal police departments, sheriff offices, correctional facilities, parole and probation agencies, correctional institutions, and detention centers. The Deputy Director will assist in planning, directing, and evaluating the daily operations of the Central Records Office.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Six years of administrative staff or professional work.
• Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.
• Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.
• Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Nice To Haves

• 5 years of experience reviewing, verifying, and interpreting WRITS, Court Orders, Sentence Commitments, Court and/or Immigration Detainers, court releases, court transfer orders, and intake/bail review summaries to determine and resolve issues involving the calculation of prison sentences in accordance with applicable laws, and the regulations and policies of the Department of Public Safety and Correctional Services.
• 3 years of experience supervising Commitment Records Specialist Staff

Responsibilities

• Assist the Director of the Commitment Records Unit by identifying, analyzing and resolving administrative, managerial and operational day to day office procedures and concerns.
• Act as the liaison between DPDS and criminal justice agencies on documentation, operational procedure, policies that may affect the security and public safety mission of the Division of Pretrial Detention and Services.
• Assist the Director in establishing policies, goals and objectives for the central records unit.
• Serve as the liaison between the DPDS and federal, state, county and municipal police departments, sheriff offices, correctional facilities, parole and probation agencies, correctional institutions, detention centers.
• Assist in planning, directing and evaluating the daily operations of the Central Records Office.
• Entering data into the Offender Case Management System (OCMS) computer system.
• Processing pretrial, mental health, sentenced and federal Incarcerated Individual commitments.
• Processing writ, detainers, warrants, indictments, commitment and added charge documents.
• Processing subpoenas.
• Processing of extradition, bail release and other court orders.
• Conducting warrant checks via NCIC, MILES, JIS and CHASE.
• Processing hit confirmations.
• Computing sentence diminution credits and release dates.
• Preparing Incarcerated Individual records for bail review, trial and other court proceedings.
• Preparing Incarcerated Individual records for transfer to other correctional and law enforcement jurisdictions.
• Maintaining active and inactive Incarcerated Individual records.
• Verifying Incarcerated Individual records.
• Resolving discrepancies in Incarcerated Individual commitment and criminal history data.
• Microfilming and repositioning Incarcerated Individual records.
• Disseminating criminal history information to the public and to criminal justice agencies.
• Identifying Incarcerated Individuals for parole hearings and sentence commutations.
• Producing and disseminating population reports and statistical data.
• Performing a range of other records keeping and data processing activities.

Benefits

• health insurance
• dental
• vision plans
• Personal Leave - six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• Holidays - at least twelve (12) holidays per year
• Pension - State employees earn credit towards a retirement pension
• supplemental retirement options
• Maryland State Employees Credit Union

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees