DEPUTY COUNTY CLERK

Benton County•Bentonville, AR

6h•$19 - $24•Onsite

About The Position

Reports to the County Clerk. Performs all voter registration processes, issues various licenses under the jurisdiction of the County Clerk, and files county documents of which the County Clerk is custodian. Responsibilities are performed under supervision of the County Clerk, Chief Deputy Clerk, or Elections Administrator. This position is well-versed in all office functions, and is expected to attain proficiency in all aspects of the voter registration, marriage licensing, business licensing, and county court recording processes.

Requirements

Knowledge of county and state regulations
Ability to perform any regular duty of the county clerk’s office satisfactorily
High school diploma or equivalent
Training in secretarial and clerical skills
Proficiency in Microsoft Office Suite functions
Good computer and general office practices and procedures skills
Proficient in the use and operation of all associated office machines and equipment
Ability to present facts, recommendations and directives effectively in oral and written form
Excellent communication, problem solving and analytical skills
Knowledge of county, state, and federal regulations and laws affecting voter registration, elections, marriage, and business filings

Nice To Haves

Ability to initiate action for non-routine projects and working out solutions to problems.
May be responsible for directing others who have been assigned to assist with specific projects.

Responsibilities

Answers inquiries by providing information related to the County Clerk’s office, including, but not limited to, voter registration, candidate filings, elections, marriage licenses, DBA certificates, county court records, and any other records or proceedings filed in the office of the County Clerk.
Assists the general public on a daily basis.
Collects fees and prepares receipts. Totals individual drawer daily, reconciling any receipts and money received.
Participates in reconciliation of monies from other employees and branch offices.
Transports money to bank for deposits.
Directs phone calls to the appropriate recipient without assistance.
Computer input for new registrations, address changes, registration cancellations as directed by the Elections Administrator.
Receives and processes daily mail. Handles correspondence and responses.
Assists with absentee and early voting process.
May be called upon to set up and activate early voting machines to be used during early voting in the County Clerk’s office as instructed by the Elections Administrator.
Participates in the odd-year mailing process including receiving, processing, scanning, and filing of notices.
Assists with maintaining physical inventory of voter records and destruction of records in accordance with state statues regarding record retention.
Fulfills Public Service Requests for voter information.
Assists in accepting and filing petitions from candidates for office and certifies to election commission. Mails all necessary forms to candidates and files same.
Participates in the post-election process, which includes receiving all election materials designated for the County Clerk after election.
Issues, files, and records marriage licenses daily.
Processes data regarding marriage licenses issued and recorded to be submitted each month to the Arkansas Department of Health – Division of Vital Records.
ASSIST COUNTY CLERK IN PERFORMING ALL RESPONSIBILITIES AND DUTIES AS SECRETARY TO THE EQUALIZATION BOARD
Supervise and assist with training other temporary secretaries needed while the EQUALIZATION BOARD IS IN SESSION.
Attend, record, and take minutes of all meetings for Equalization Board.
Maintain pay sheets, roll call, and attendance records of all meetings.
Distribute copies of all such recordings to Equalization Board members and any other interested parties.
Maintain tape recordings and manual notes.
Prepares Reports of all adjustments made by the Equalization Board.
Prepare notices of changes in assessments and mail them to taxpayers.
Balance and Prepare Equalization Board Abstract.
Prepare Summary of Assessment Report and assist with roll-back calculations.
Assist in the preparation of Final Settlement.
Maintain tax mileage rate information.
Assist the public with petitions to appeal Equalization Board decisions to the County Court.
Receive annexation petitions and verify that all requirements for filing have been met.
Prepare orders, notices, and other case file documents as needed; maintain case file.
Coordinate scheduling of county court hearings with the County Judge’s Office.
Have general knowledge of annexation laws, and stay updated on legislated changes.
Coordinate changes in city and county boundaries with the Voter Registration Mapper to make sure that voters are placed in the correct jurisdictions.
Attend county court hearings and maintain files of proceedings.
Prepare and forward final disposition of case to the Secretary of State’s Office, and other affected entities.
Search real estate tax records to determine if all taxes have been paid on a particular parcel for a specified number of years (7 or 15)
Prepare certificate indicating the amounts paid each year and by whom.
Forward to requesting party; accuracy is imperative as it could affect ownership of a property.
Prepare tax permit certificates and send them to permit holders.
Receipt fees and monthly taxes.
Maintain records of permit holders and fees paid.
Notify permit holders when renewals are due.