Deputy County Clerk II - COUNTY CLERK

Sedgwick County•Wichita, KS

2d•Onsite

About The Position

This position supports the office of the Sedgwick County Clerk by providing information and assistance to customers, both internal and external, regarding statutory functions of the office of the Sedgwick County Clerk. This position also acts as the BoCC Clerk during high work volumes and absences. This position handles administrative and licensing functions, and this position is the primary contact for most licensing inquiries. The position supports all front office positions.

Requirements

High school diploma, GED or equivalent.
Two years of customer service or office experience.
Ability to be appointed as a notary public for the state of Kansas.
Demonstrated proficiency in Microsoft Office suite of products

Nice To Haves

Some college, post-secondary, or technical education.

Responsibilities

Prepare homestead claims and assist filers inquiring about delayed or missing refunds, or to provide required documentation to the Kansas Department of Revenue (KDOR)
Assist with ELG file preparation by claimant has ownership interest in property, entering amounts available in spreadsheet, and transferring first half tax charges to KDOR portal
Answer inquiries for information by phone, email or in person and direct individuals to appropriate desk, department or agency
Attend BoCC meetings and record actions, including reading each agenda item
Ensure all meeting members follow the BoCC meeting process, and notify members if items are missing or unclear
Transcribe, type, proofread, and edit verbatim minutes for BoCC approval
Enter verbatim minutes into OnBase
Review all paperwork, obtain required signatures from commissioners and other involved parties, and properly file all original copies of agenda items
Administer meeting paperwork (send for signature, recording or publication if required)
Assign and log contract and resolution numbers and document descriptions
Scan contracts and resolutions into OnBase and post to E-line
Number, scan, log, and post all non-meeting contracts, grants, or other agreement-like paperwork
Respond to internal and external requests for minutes, contracts, or resolutions providing extensive search services when needed
Maintain Clerk’s BoCC databases and filing system by designing, coordinating and implementing file management projects as needed
Issue licenses under state statute, regulation or county code
Acquire knowledge to develop or improve procedures