Deputy County Clerk: Appellate Clerk

Williamson County•Georgetown: 405 MLK, TX

3d•Onsite

About The Position

Reporting directly to an assigned County Clerk Division Supervisor, this role is responsible for performing specialized clerical work for the County courts system. Key duties include preparing and modifying files, and assisting the public both in-person and by phone, all under general supervision. The position involves processing appeals from Justice of the Peace and Municipal Courts to County Courts, preparing appellate records, and maintaining all criminal, civil, and probate appeal case files. Responsibilities also include preparing legal documents, processing e-filed documents, assessing and recording fees, managing payments, distributing filed documents, and serving as a liaison between court personnel and other departments. The role requires reviewing and indexing documents, entering case dispositions, reporting information to the Department of Public Safety, and using computerized systems for data management.

Requirements

High School Diploma OR equivalent
One (1) year of clerical experience including cash handling and customer service
Working knowledge of Microsoft Office Suite
Ability to understand and apply various federal and state laws
Valid Texas Driver’s License

Nice To Haves

Associate degree in related field
Prior experience working in a legal capacity
Three (3) years of clerical experience including cash handling and customer service
Bilingual (Spanish)

Responsibilities

Prepares and submits appeal cases
Provides direct customer service either in person or on the telephone
Collects payments for court costs and manages an assigned till
Creates and maintains various reports, forms, worksheets, and informational materials
Ensures comprehensive filing systems are maintained and up to date
Assists in planning and executing special projects and events
Assists with policy and procedure updates
Utilizes legal reference materials to perform research related to current laws and procedures
Copies, files, and audits invoices
Enters and verifies data within applicable databases and/or systems
Cross-trains with office staff in other areas to ensure continuity of departmental operations
Complies with departmental and county-wide policies and procedures
Attends all meetings and trainings, as required
Performs special duties as assigned
Process appeals from Justice of the Peace and Municipal Courts to County Courts, and prepare appellate records for cases sent to the Third Court of Appeals
Maintain all criminal, civil, and probate appeal case files and associated documents
Prepare required legal documents (citations, writs, motions, subpoenas, orders, judgments, commitments, abstracts) and retain court orders and notices per statute
Review and process documents submitted through the eFile portal, including new appellate filings, motions, and judicial orders
Assess and record fees, issue receipts, and manage payments according to established procedures
Distribute filed documents to the appropriate court and ensure proper routing for review and approval
Manage exhibits received from Court Reporters, including verification, logging, release, return, and retention
Serve as liaison between County Court at Law Judges, court staff, and other departments regarding appeal-related paperwork and case status
Sort, review, scan, and index documents; verify completeness and accuracy
Review signed orders to determine required Clerk actions and enter case dispositions
Report required information to the Department of Public Safety and send dispositions or other correspondence to appropriate parties
Use computerized systems for data entry, file maintenance, and retrieval of case information