Deputy Clerk of Court- Criminal/Traffic Division

Oberlin, City of•Oberlin, OH

4d•Onsite

About The Position

Performs clerical and other tasks related to the receipt, review and processing of case filings under the direct supervision of the Clerk of Court or, in his/her absence, under the supervision of the Chief Deputy of the Criminal/Traffic Division. Process, file and scan filings, pleas, documents, and journal entries. Issue, fax, and email notifications and subpoenas. Process Commitments, Bonds and Releases. Process bond, restitution, and cash receipts. Input fees and witness information. Prepare and file records requests in a timely manner. Other duties may be assigned including but not limited to duties of absent employees.

Requirements

Must possess a High School Diploma or equivalent.
Must possess a valid state of Ohio Driver’s License.
The position may require successful completion of additional pre-employment procedures.
This position requires the ability to operate computer software and to perform word processing, including Microsoft Word and Excel.
Knowledge of Court terminology, rules, procedures and operations
Knowledge of Ohio Public Records Laws and related regulations regarding records retention and destruction
Proficient reading and comprehension skills
Ability to perform routine office procedures including typing, filing, answering telephones, copying, faxing, business writing and providing effective customer service
Ability to operate computer software for word processing, spreadsheet creation and management, database management, and PowerPoint presentations
Ability to enter data accurately and efficiently
Ability to learn and comprehend court policies, procedures, processes and regulations
Ability to listen to, communicate, and work effectively with a diverse group of people
Ability to multi-task and perform with evolving priorities
Ability to maintain confidentiality, and demonstrate discretion and sound judgment
Ability to establish and maintain effective working relationships with supervisors, Court employees, City employees, Attorneys and members of the public
Ability to maintain proper temperament and decorum while interacting with people who are often confused, angry and/or openly hostile
Ability to demonstrate initiative in work environment
Ability to see, hear, sit for extended periods of time and operate standard office equipment requiring manual dexterity, including computers, telephones, fax/copy machines

Nice To Haves

Experience in the legal or criminal justice field is preferred but not required.

Responsibilities

Answer phones for Criminal/Traffic and Civil divisions
Process cash, bond, restitution, and web receipts
Process finished cases including input of docket entries, jail information, suspension information, and case dispositions
Issue personal bonds, releases & commitments as necessary.
Docket, scan & email/fax
Assist general public, officers, and attorneys at Clerk’s Office windows
Process, docket, scan completed cases, including processing receipts, releases and commitments
Process, docket, scan and serve Protection Orders, No Contact Orders, and Termination Orders
Process contested cases including entering pleas, attorney names, and court dates in court computer system
Docketing, scanning, and filing
Process Motions – Docket, scan, file, and input motion fees
Docket, scan, e-mail Court Appointed Attorney information and input fees
Process ex-parte letters and issued notice to part
Issue Transport Notices
Issue, docket, and scan subpoenas, returns and notices to appear
Sort mail as assigned
Input, scan, and email/mail/fax journal entries, filings, requests, and notices in DOCKET screen
Update status and dates in computer
Prepare and process case continuances including court notices by fax, phone, and email
Complete information required in violations screens, status screens, and in computer docket
Process any requests that may require assistance
Assist with the duties of other deputy clerks when needed. Includes but is not limited to the duties of absent employees
Assist with processing and filing Bench Warrants, License Cancellations and hearing notices
Input entries received from Probation Department, update case status and file cases
Assist with processing of Warrants, Summons, and License Cancellation Hearings
Process Driving Privilege requests
Preparation of Arraignment sheets and Daily Schedules when other Deputy Clerks are unavailable or otherwise need assistance
Process records requests
Process cases for submission to the Ohio Attorney General’s Office for collections
Assist with any special projects in the Clerk’s Office
Assist with processing, scanning documents for Civil Division
Process scan and file the court’s finished cases
Process Arraignment and Daily schedules
Other duties as assigned