Deputy Clerk of Court - Civil Division

Oberlin, City of•Oberlin, OH

4d•Onsite

About The Position

Performs clerical and other tasks related to the receipt, review and processing of case filings under the direct supervision of the Clerk of Court or, in his/her absence, under the supervision of the Chief Deputy of the Criminal/Traffic and/or Civil Division. Other duties may be assigned including but not limited to duties of absent employees.

Requirements

Must possess a High School Diploma or equivalent.
Must possess a valid state of Ohio Driver’s License.
The position may require successful completion of additional pre-employment procedures.
Knowledge of Court terminology, rules, procedures and operations
Knowledge of Ohio Public Records Laws and related regulations regarding records retention and destruction
Proficient reading and comprehension skills
Ability to perform routine office procedures including typing, filing, answering telephones, copying, faxing, business writing and providing effective customer service
Ability to operate computer software for word processing, spreadsheet creation and management, database management, and PowerPoint presentations
Ability to enter data accurately and efficiently
Ability to learn and comprehend court policies, procedures, processes and regulations
Ability to listen to, communicate, and work effectively with a diverse group of people
Ability to multi-task and perform with evolving priorities
Ability to maintain confidentiality, and demonstrate discretion and sound judgment
Ability to establish and maintain effective working relationships with supervisors, Court employees, City employees, Attorneys and members of the public
Ability to maintain proper temperament and decorum while interacting with people who are often confused, angry and/or openly hostile
Ability to demonstrate initiative in work environment
Ability to see, hear, sit for extended periods of time and operate standard office equipment requiring manual dexterity, including computers, telephones, fax/copy machines

Responsibilities

Process new cases files, including Money Complaints, Small Claims, Evictions, Driving Privileges and all other civil filings
Process Dismissals, Defaults, Judgments, Motions, and Satisfactions
Provide customer service at Municipal Court Civil window and assist with the Criminal/Traffic window
Retrieve and transport mail to the post office as assigned.
Time stamp and sort mail
Process returned Civil mail and signed Certified Return Receipts
Process receipts in Civil Department
Prepare bank deposits for Criminal/Traffic Division as assigned
Transporting deposits to the banks as assigned
Verify Criminal/Traffic batch totals throughout the day
Process all Civil forms, including bank attachments and garnishments
File, docket, and scan Civil and Criminal documents
Answer phones for Civil and Criminal Division
Input information into Docket, Status, Judgment screen, and any other screens to fully update Civil cases
Assist with typing journal entries
Process any requests that may require assistance
Billing to parties for costs due
Assist in processing cases assigned to the collection agency
Process, scan, and file finished cases
Assist with any special projects in the Clerk’s Office
Complete tests, quizzes, and reading requirements to comply with laws including compliance for CJIS, IT knowledge and other policies, rules and regulations
Other duties may be assigned as required