Deputy Clerk II - G115 Criminal

Columbus Consolidated Government•Columbus, GA

8h•Onsite

About The Position

The Deputy Clerk II provides in- and out-of-court support for Superior and State civil and criminal proceedings for Muscogee County’s three highest-level courts. The position coordinates case intake and oversees the processing of Superior Court criminal cases, including filing court documents, issuing required documents, recording case information and history, reviewing submissions for legal sufficiency, and ensuring required preliminary steps are completed. The Deputy Clerk monitors cases for timely processing and compliance with relevant laws and prepares files for court proceedings. The role coordinates case-related activities with judges, attorneys, prosecutors, public defenders, law enforcement, probation and parole agencies, courts, government departments, and members of the public. It attends hearings and other proceedings, coordinates courtroom activities, strikes civil and criminal juries, and records verdicts, motions, orders, and judicial directives. The Deputy Clerk also reviews and corrects lower-court warrants and documents; responds to inquiries about court policies, procedures, case status, scheduling, complaints, fines, and costs; and reviews files for readiness, completeness, notice requirements, timeliness, and compliance. The position prepares court orders for judicial review and signature and performs other duties as assigned. Work is typically performed in an office or courtroom. The role may require after-hours on-call work and out-of-town work. Physical activities may include sitting, standing, bending, crouching, stooping, climbing ladders, lifting objects, and walking.

Requirements

Specialized occupational training in addition to basic skills typically associated with a high school education.
Sufficient related experience, usually associated with completing an apprenticeship or internship or having held a similar position for one to two years.
Knowledge of general legal terminology, record-keeping procedures, modern office procedures, state and local court systems, and court and government computer applications.
Ability to understand, interpret, and explain Georgia laws, rules, policies, and procedures relevant to the work.
Knowledge or skill in applicable court and agency rules, including Uniform Superior Court rules, Court of Appeals and Supreme Court rules, Administrative Office of the Courts rules, GCIC and NCIC rules, Georgia Superior Court Clerks Authority requirements, and Department of Motor Vehicles rules.
Skill operating complex computer systems, copiers, printers, facsimile machines, and high-speed and flatbed scanners.
Ability to analyze information and data, resolve problems, make immediate decisions in high-stress situations, and meet legally required deadlines.
Strong oral and written communication skills and ability to coordinate with court personnel, public officials, agencies, attorneys, self-represented litigants, crime victims, and the public.
Ability to manage multiple duties simultaneously, organize detailed work, and maintain accuracy.
Ability to establish and maintain effective, trusted working relationships and interact with people charged with or convicted of serious misdemeanors and felonies.
Ability to use and train others to use the court case management system, the Muscogee County Courts Clerk’s website, and Microsoft Office.
Ability to perform the described physical activities, including climbing, crouching, kneeling, lifting, grasping, handling, pushing, pulling, reaching, repetitive hand and wrist movements, standing, and walking.

Responsibilities

Coordinate case intake and oversee the processing of Superior Court criminal cases, including document filing, issuance of required documents, and accurate recording of case information and history.
Review, evaluate, and accept or reject case and document submissions based on legal sufficiency, and ensure required preliminary steps are completed.
Monitor case processing for timeliness and compliance with relevant laws and prepare case files for court proceedings.
Coordinate case-related activities with judges, attorneys, prosecutors, public defenders, law enforcement, government agencies, courts, and court patrons.
Attend hearings, arraignments, probation revocations, and civil and criminal verdict proceedings; coordinate courtroom activities with the judge, attorneys, and participants.
Strike civil and criminal juries and record jury proceedings, verdicts, motions, orders, and other judicial directives.
Receive, review, and correct lower-court warrants and documents for proceedings in Superior and State Courts.
Research and respond to written and verbal inquiries about court policies, procedures, case status, scheduling, complaints, fines, costs, and computerized case history information.
Review legal documents and court files for readiness for hearings, trials, judgments, and other dispositions, including timeliness, required notices, completeness, and compliance with applicable requirements.
Prepare court orders for review and signature by the presiding judge.
Perform other duties as assigned.
Work after-hours on-call and out of town when required.