Deputy Clerk II - Real Estate G115

Columbus Consolidated Government•Columbus, GA

6h•Onsite

About The Position

This position provides administrative and clerical support to the department and may serve as the Accounts Officer or perform another specialized function as needed by the Court. It reviews real estate documents and plats for legal sufficiency and acceptance, then processes accepted documents for filing, recording, imaging, and indexing in Muscogee County’s official real estate records. The role also assists the public and legal and real estate professionals with title searches and information retrieval, collects and balances fees, maintains records, and prepares activity and audit reports. The work requires knowledge of Georgia real property and recording requirements, real estate indexing standards, federal tax lien requirements, and records preservation. It involves operating computer systems and standard office equipment in an office environment, with duties typically performed at a desk or table and intermittently sitting, standing, bending, crouching, or stooping.

Requirements

Specialized occupational training in addition to the education typically associated with a high school education.
Experience sufficient to thoroughly understand the work of subordinate positions and answer questions and resolve problems, usually associated with one to three years of experience or service.
Knowledge of Georgia real property law and real estate provisions of the Manual of the Council of Superior Court Clerks of Georgia.
Knowledge of State Tax Commissioner transfer tax requirements and federal tax lien requirements.
Ability to perform duties in conformity with state real estate indexing standards for filing, evaluating, processing, recording, and indexing real estate documents.
Knowledge of and ability to retrieve and interpret information from the tax commissioner’s computer system, courts automated tracking system, Oracle-based real estate indexing and imaging systems, and internet site.
Knowledge of standard basic arithmetic and a basic understanding of legal archiving requirements for real estate record preservation.
Problem-solving, decision-making, and mediation skills for handling difficult situations with the public, paralegals, and others.
Oral and written communication skills.
Skill operating standard office equipment, sophisticated computer systems, image servers, and scanners.
Ability to perform the listed physical activities, including climbing, crouching, grasping, handling, hearing, kneeling, lifting, manual dexterity, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, visual acuity, and walking.

Responsibilities

Review deeds, security deeds, liens, judgments, powers of attorney, and personal property financing statements for legal sufficiency for filing and recording.
Accept or decline real estate documents based on whether filing and recording requirements have been met.
Interpret state real estate information in and out of the real estate indexing and imaging computer system.
Accept and review plats (surveys) submitted for recording in Muscogee County.
Enter required real estate information into a computer system based on document review.
Assist attorneys, paralegals, members of the public, and others with retrieving information from computer systems, deed books, indices, and the internet for real property title searches.
Process mailed and in-office real estate documents for filing, recording, imaging, and indexing within a three-day turnaround time.
Maintain real estate deed and lien books and evaluate them for repair in accordance with state law.
Respond to telephone and online requests for assistance and title information.
Prepare, examine, scan, and verify real estate documents for accuracy.
Assess and collect real estate filing and copy fees; account for and balance daily fees for submission to the office accounting division.
Prepare daily activity reports and verify totals and document-count audits.
Operate computer systems, printers, scanners, copiers, and facsimile machines.
Check inventory and identify needs for computers, printers, fax machines, copiers, and other items.
Perform other duties as assigned.