Deputy City Recorder

Tooele City•Tooele, UT

1d•Onsite

About The Position

Tooele City is seeking a highly organized and detail-oriented professional to serve as Deputy City Recorder. This position plays a key role in supporting the accuracy, transparency, and legal compliance of public meetings and official City records. This is not an entry-level administrative position-this role requires advanced coordination, sound judgment, and the ability to manage multiple time-sensitive responsibilities in a public sector environment. Under the direction of the City Recorder, the Deputy City Recorder coordinates City Council meeting processes, including preparation of agendas and packets, posting of legally required notices, and maintenance of official records. The position attends and supports Wednesday evening City Council meetings and other assigned meetings, operating audio/visual, recording, and live broadcast systems and assisting with real-time meeting needs. Responsibilities also include preparing and finalizing meeting minutes, administering public records requests (GRAMA), and supporting the City's records management and retention program. The position serves as a back-up to the City Recorder and may perform delegated statutory duties as needed. Work is performed under strict legal deadlines where accuracy and timeliness are essential to City operations and compliance. Candidates must be able to attend regular Wednesday evening meetings and maintain a flexible schedule.

Requirements

Associate's degree in a related field with two (2) years of progressively responsible administrative experience, OR a high school diploma (or equivalent) with four (4) years of progressively responsible experience.
Strong communication skills.
Attention to detail.
Proficiency with standard business software.
A valid Utah driver license and driver record that meets Tooele City's insurance and risk management standards.
Must obtain Notary Public certification within six (6) months.
Must obtain Certified Records Officer designation within six (6) months.
Must possess and maintain a valid Utah State Driver License (or obtain prior to hire).
12 months experience driving (not including time for learner's permit).
A driving record acceptable for Tooele City's insurance and risk management standards.

Nice To Haves

Experience in municipal government.
Experience in records management.
Experience supporting boards or councils.

Responsibilities

Coordinates City Council meeting processes, including preparation of agendas and packets, posting of legally required notices, and maintenance of official records.
Attends and supports Wednesday evening City Council meetings and other assigned meetings, operating audio/visual, recording, and live broadcast systems and assisting with real-time meeting needs.
Prepares and finalizes meeting minutes.
Administers public records requests (GRAMA).
Supports the City's records management and retention program.
Serves as a back-up to the City Recorder and may perform delegated statutory duties as needed.