Deputy City Clerk I

City of Homer Alaska•Homer, AK

1d•Onsite

About The Position

The City of Homer is seeking a Deputy City Clerk I to join the City Clerk's office. This role is central to local government operations, performing a full range of general and specialized duties. The position requires discretion, judgment, and the ability to manage multiple tasks accurately and calmly while maintaining confidentiality. The Deputy City Clerk I serves as the recording clerk and parliamentarian for various boards and committees, provides staff support to city officials and commissions, and ensures compliance with federal, state, and local laws relevant to their responsibilities.

Requirements

Two years of clerical experience.
One year of experience working in a government office environment.
Accurate keyboarding at 50 wpm.
Good oral and written communication skills.
Knowledge of Microsoft Office and other computer technologies.
Working knowledge of modern office equipment.
Ability to operate recording equipment.
Valid Driver's License.
High school diploma or equivalent.
Must be bondable.
Ability to organize and maintain records.
Ability to qualify for Election Registrar.
Must be a notary within one month of hire.

Nice To Haves

Certification as a Municipal Clerk within 5 years of hire.

Responsibilities

Acts as receptionist, answering phones, greeting the public, and providing information and services.
Performs clerical duties including preparing ordinances, resolutions, legislative memoranda, Board of Adjustment records, court-ready documents, correspondence, reports, letters, and memos.
Updates web pages and manages filing systems.
Provides staff support and acts as recording clerk for City Advisory Commissions, Committees, and Task Forces.
Serves as Parliamentary Advisor and ensures compliance with the Open Meetings Act.
Assists Commission and Committee Chairs in adhering to bylaws and procedures.
Assists the City Clerk in assembling agenda packets for City Council meetings, coordinating with department heads, and uploading materials to the city's website.
Assists the City Clerk in processing the Special Assessment District process, including public hearing and property owner notices and assessment rolls.
Prepares and posts legal documents and associated legal affidavits.
Processes legal advertisements, posts notices, and prepares legal affidavits.
Coordinates absentee voting with the Kenai Peninsula Borough Clerk's Office and performs logic and accuracy testing of voting equipment.
Acts as a Registrar for the State of Alaska, registers voters, and assists with absentee voting and election day coverage for various elections.
Researches records as requested by the City Clerk.
Administers the Hickerson Memorial, maintains cemetery records, and liaises with funeral service providers and state officials.
Coordinates with Public Works for cemetery interments and facility auditing.
Orders meeting supplies for the Council and assists with ordering supplies for the Clerk's office.
Coordinates travel and lodging for the Mayor, Council, and other city personnel for conferences and training.
Updates various city manuals and directories, including the City Directory, Fee Schedule, City Council's Operating Manual, City Policies and Procedures Manual, and Procurement Manual.
Maintains Plan Holders Lists, receives bid and proposal submissions, and participates in bid openings.
Responsible for the set-up/break-down of Council, Board, Commission, and Committee meetings within City Hall, ensuring audio and recording equipment is functional.
Coordinates City Council Chambers and City Hall conference room reservations and ensures rooms are prepared for meetings.
Performs duties as a Notary Public.
Performs other duties as assigned by the City Clerk.