Deputy City Clerk I

City of Homer Alaska•Kachemak City, AK

1d•Onsite

About The Position

The City of Homer is seeking a Deputy City Clerk I to join the City Clerk's office. This role is central to local government operations and involves performing a full range of duties within the City Clerk's office. The ideal candidate will be able to handle various tasks simultaneously with accuracy and maintain confidentiality. This position acts as the recording clerk and parliamentarian for assigned Boards, Commissions, and Advisory Committees, and provides staff support to various city officials and bodies. Adherence to Federal, State, and Local laws pertaining to job duties is required.

Requirements

High school diploma or equivalent required.
Two years of clerical experience.
One year working in a government office environment desired.
Accurate keyboarding at 50 wpm desired.
Good oral and written communication skills essential.
Knowledge of Microsoft Office and other computer technologies required.
Working knowledge of modern office equipment required.
Must be able to operate recording equipment.
Requires valid Driver's License.
Must be bondable.
Ability to organize and maintain records.
Ability to qualify for Election Registrar.
Must be a notary within one month of hire.

Nice To Haves

Certification as a Municipal Clerk within 5 years of hire desired.

Responsibilities

Acts as receptionist, answering phones, greeting the public, and providing information and services.
Performs clerical duties including preparing ordinances, resolutions, legislative memoranda, Board of Adjustment records, court-ready documents, correspondence, reports, letters, and memos; updates web pages and files.
Provides staff support and acts as recording clerk for City Advisory Commissions, Committees, and Task Forces, serving as Parliamentary Advisor and ensuring compliance with the Open Meetings Act.
Assists the City Clerk in assembling agenda packets for City Council meetings, coordinating with department heads, and uploading materials to the City's website.
Assists the City Clerk in processing the Special Assessment District process, including public hearing and property owner notices, assessment rolls, and preparing legal affidavits.
Processes legal advertisements, posts notices, and prepares legal affidavits.
Coordinates absentee voting for municipal elections in conjunction with the Kenai Peninsula Borough Clerk's Office, including logic and accuracy testing of voting equipment.
Acts as a Registrar for the State of Alaska to register voters and assists with absentee voting and election day coverage for various elections.
Researches records as requested by the City Clerk.
Administers the Hickerson Memorial, maintains cemetery records, liaises with funeral service providers and State officials, and serves as City liaison with cemetery customers.
Orders meeting supplies for the Council and Clerk's office.
Coordinates travel and lodging for the Mayor, Council, and other city personnel for conferences and training.
Updates various city manuals, directories, and fee schedules.
Maintains Plan Holders Lists, receives bid and proposal submissions, and participates in bid openings.
Manages the set-up and break-down of meetings within City Hall, ensuring audio and recording equipment is functional.
Coordinates City Council Chambers and City Hall conference room reservations and ensures rooms are prepared for meetings.
Performs duties as a Notary Public.
Performs other duties as assigned by the City Clerk.