Deputy Clerk I - State Court

COWETA COUNTY COMMISSIONERS•Newnan, GA

10h•Onsite

About The Position

This position involves performing intermediate skilled administrative support work within the State Court system. Key duties include processing legal documents, entering data, indexing records, maintaining files, and assisting the public. The role operates under the moderate supervision of the Clerk of Court or Chief Clerk. Responsibilities encompass greeting visitors, answering inquiries, resolving complaints, and assisting with various court-related processes. The Deputy Clerk I types a variety of documents, provides support to other clerks and legal professionals, and processes and records legal documents such as deeds, judgments, and finance statements, including computing taxes and fees. The role also handles data entry, processes concealed handgun and passport applications, swears in notaries, prepares court calendars, manages jury pool information, processes marriage licenses, and maintains records related to real and personal property. Additional tasks include preparing purchase orders, managing inventory, handling mail, and operating standard office equipment, all while promoting excellent service.

Requirements

Ability to perform each essential function satisfactorily.
General knowledge of the office methods, procedures and practices of a Court.
General knowledge of laws contained within the Official Code of Georgia.
Thorough knowledge of applicable court policies and procedures.
General knowledge of business English, spelling and arithmetic.
Ability to operate standard office equipment.
Thorough knowledge of office programs and policies.
Ability to understand and follow oral and written instructions.
Ability to establish and maintain effective working relationships with court officials, law enforcement officials, attorneys, surveyors, realtors, title examiners, associates and the general public.
High school diploma or GED, or equivalent combination of education and experience.
Obtain Public Notary within three months.
May require specific certifications dependent on court assignment.
Favorable background history as determined by review of local, State and Federal records.

Responsibilities

Greets visitors, citizens, and customers; answers telephone; responds to general inquiries related to Court matters or forwards callers/visitors to the appropriate party for disposition; assists the public with the completion of records, applications, etc.
Receives citizen inquiries, complaints, and service requests and resolves them within the framework of the established policies and procedures or forwards to appropriate party for disposition.
Types a variety of documents including correspondence, orders for Judges, lists, labels, reports, requisitions, memoranda, etc., where a knowledge of format and presentation is necessary; maintains time sheets; checks items for grammatical accuracy and completeness.
Provides support to Clerk, Chief Deputy Clerks, and Deputy Clerks II; assists attorneys, realtors, title examiners, and surveyors as needed.
Processes and records legal documents; records deeds, judgments, and finance statements; stamps and records judgments; copies deed books for scanning; computes State and County taxes and Clerk’s fees; assigns instrument number.
Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system.
Processes concealed handgun and passport applications; verifies information and delivery to agency.
Swears in notaries; handles notary certificates and oaths.
Prepares court calendars and other various court documents and records.
Maintains jury pool information; summons and notifies jurors for service; assists in oversight of juries during jury selection and trials.
Records, indexes, and maintains discharge certificates for County residents who have been discharged from military service.
Processes payments for and issues marriage licenses; schedules marriage appointments.
Receipts, records, processes, indexes, and reproduces all records pertaining to real and personal property bought, sold, conveyed, or encumbered in the County.
Prepares purchase orders; processes invoices; maintains cost and inventory records; orders supplies and maintains inventory.
Picks up and delivers mail and supplies; receives, sorts, processes, and distributes incoming and outgoing mail; provides various courier services.
Sorts, indexes, and maintains files; maintains records as requested.
Operates a variety of standard office equipment; performs minor and preventive maintenance on equipment and requests service when equipment is malfunctioning.
Encourages and promotes a culture of excellent service.