DEPUTY CIRCUIT CLERK I - Madison County Circuit Clerk's Office
About The Position
This position is for the Madison County Circuit Clerk's Office. The Deputy Circuit Clerk I is responsible for a variety of clerical duties related to court cases, including data entry, file maintenance, issuing notices, processing court orders, clerking trials, setting hearing dates, entering dispositions, processing payments, sorting mail, delivering files, issuing legal documents, filing protection orders, researching accounts, answering phones, fulfilling record requests, copying and certifying documents, preparing publication notices, assisting the public, and training new employees. The role requires knowledge of various divisions within the Circuit Clerk's office and the ability to perform other assigned duties.
Requirements
- High school diploma or equivalent
- Typing at 45 w.p.m.
- Zero to six months related experience
Responsibilities
- Proficient with office phone system and case management system
- Data entry
- Opens, updates and otherwise maintains paper files and electronic records of court cases, including computer entries and physically shelving and pulling files from shelves
- Issues computer-generated notices, documents and related mailings by regular post and electronic mail
- Processes court orders (receives from court, enters orders in case files, and distributes copies as directed)
- Clerks court trials (swears in witnesses, light data entry, sits through trials, collects and keeps track of exhibits)
- Sets hearing dates, prepares dockets in computer
- Enters dispositions in computer
- Accepts mailed and in-person payments, generates receipts from computer, and posts payments of fines and fees in computer, issues payments
- Balances daily payments
- Opens and sorts mail, makes entries as assigned in system
- Delivers and retrieves files to courtrooms and chambers
- Issues and issues legal documents and distributes to appropriate parties
- Files and processes cases and orders of protection
- Researches support and restitution accounts for delinquency
- Receives and/or refers phone calls
- Fulfills requests for record searches and computer queries, copies and other information, including providing information at public counters and sending documents to requesting parties
- Copies and certifies documents as requested
- Prepares and submits publication notices
- Answers questions and provides assistance to public and users of the court
- Assists in the training of new employees
- Knowledgeable and able to perform various duties throughout all divisions of the Circuit Clerk’s office
- Performs other duties as required or assigned which fall within the scope of the duties enumerated above
Benefits
- Competitive wages on a step plan with guaranteed increases based on years of service
- Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision
- Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension
- Eight-hour workday, which includes a one hour, paid lunch
- 14 paid holidays
- Employee Assistance Program
- Life Insurance and Supplemental Accident & Critical Illness coverage
- Paid time off in the form of Vacation and Sick days that begin accruing day one
- Public Service Student Loan Forgiveness (PSLF) eligibility
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
