Deputy Clerk I - County Clerk - Probate

Denton County•Denton, TX

5d•Hybrid

About The Position

This position performs specialized clerical, administrative, and secretarial work in an assigned department. The role involves handling a variety of tasks related to customer service, data management, record keeping, and financial transactions.

Requirements

High School Diploma or GED
Minimum of one year of experience in a related field
Equivalent combination of education and related experience

Nice To Haves

Completion of some college-level coursework
Specific certifications related to the area of assignment may be required

Responsibilities

Answers telephone and greet visitors, providing information or referring inquiries to appropriate personnel.
Responds to emails and faxes as necessary.
Utilizes computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information.
Maintains pertinent files and records, scanning and copying documents as necessary.
Ensures files are complete and accurate.
Processes incoming and outgoing mail, including preparing photocopies and collating materials.
Distributes mail to appropriate department or employee.
Balances the cash drawer daily and prepares related reports on a daily and weekly basis.
Screens applications for services, determining the validity or correctness of the application to issue certified copies of birth certificates, death certificates, and marriage licenses.
Screens applicants for birth and death records to determine eligibility to obtain such documents.
Records legal documents, analyzing and evaluating submitted documents for accuracy and inclusion of all legal requirements.
Collects court costs and fees.
Scans all recorded documents, including birth and death certificates, as well as marriage licenses.
Performs verification process and scrutinizes captured image for accuracy, completeness, and image quality.
Manually indexes the records after scanning.
Opens and assigns criminal cases to various courts and delivers them to the courts for further processing.
Performs passport services for US Citizens.
Performs other related duties as required.