Chief Deputy County Clerk

Grand Traverse County Michigan•Traverse City, MI

2d•$64,244 - $80,252•Hybrid

About The Position

Grand Traverse County is a team of passionate and incredible people who are committed to providing responsive, effective quality service to our up-north community. We strive to be a leader in innovative, effective, collaborative, and sustainable county government. We offer stable work environments and competitive salaries to both full- time and part-time employees. Understanding the many challenges facing today’s professionals and families, we offer a competitive compensation package including an impressive list of benefits and time off. Primary function of the job is to serve as the sole deputy and second-in-command for an entire County department. Employees in this position provide professional assistance and expertise to the Department Director/Elected Official on all activities, functions, and policies related to the assigned department, including the department’s budget and staff. This position may also assume the duties of the Department Director/Elected Official in his/her absence, which includes acting as a principal spokesperson for the department. Employees in this position may formally supervise or lead the work of other department staff. Employees must meet the minimum requirements, conditions of employment, and be able to successfully perform all essential duties and responsibilities with or without reasonable accommodations. This position may require irregular hours. This position may require travel by the employee in the employee's own vehicle.

Requirements

Must have valid driver’s license and personal vehicle insurance and maintain eligibility to drive as per the County's Vehicle policy.
Position assigned to County Clerk: Notary Public designation
Position assigned to Equalization: Michigan Advanced Assessing Officer (MAAO), formerly State of Michigan Level III Assessor's Certification
Position assigned to Equalization: Michigan Master Assessing Officer (MMAO), formerly State of Michigan Level IV Assessor’s Certification, which qualifies for an additional annual stipend of $6,000.
Position assigned to Central Dispatch: CPR Certification.
Bachelor's Degree in a related field.
Two to four years of directly related, progressively responsible experience, including at least one year of supervisory or managerial experience
A background check may be required initially and periodically for an individual hired, transferred, reclassified, promoted, or currently working in this job.
Appointment to or continued employment in this job is contingent upon a satisfactory background check which may include but is not limited to: confirmation of a persons’ identity; review of criminal conviction records; verification of educational degree, license, or certificate required for the position; review of Department of Motor Vehicles records; Department of Justice fingerprint scan; and/or drug and alcohol testing as required and allowable by law.
A satisfactory background check is defined as the absence of a criminal history record which bears a demonstrable relationship to the applicant's or employee's suitability to perform the required duties and responsibilities of the position.
May be required to serve in an “on-call” capacity.
Advanced proficiency in English grammar, spelling, punctuation, and simple mathematical functions such as addition, subtraction, multiplication, division, percentages, ratios, etc.
Advanced knowledge of federal, state, and local legislation, regulations, and ordinances relevant to the department
Advanced knowledge of the procedures, policies, practices, and fields of knowledge specific to the department
Knowledge of governmental accounting, budgeting, financial management, and procurement
Knowledge of County functions, organization, and the department’s role and relationships with other agencies/jurisdictions
Understanding of the County’s culture, mission, and organizational dynamics
Knowledge and ability to use a personal computer to prepare reports, maintain records, search for and compile data
Advanced interpersonal skills necessary to develop and maintain effective and appropriate working relationships with customers, co-workers, and representatives of other agencies.
Knowledge of supervisory and employee management principles, as well as knowledge of labor relations and union contract negotiations.
Knowledge of applicable employee rights, protections, and avenues of appeal
Knowledge of applicable policies and procedures governing the hiring, employment, and separation of employees
Skill in assigning, prioritizing, monitoring, and reviewing work assignments
Skill in mentoring and training employees with varying educational backgrounds and aptitudes
Skill in anticipating potential personnel issues and taking appropriate action

Nice To Haves

Michigan Master Assessing Officer (MMAO), formerly State of Michigan Level IV Assessor’s Certification, which qualifies for an additional annual stipend of $6,000.

Responsibilities

Serves as the sole deputy and second-in-command for an entire County department.
Supervises designated staff of the department, either directly or indirectly through subordinate supervisors, including interviewing and selecting of job applicants, training, overseeing work, participating in disciplinary decisions and actions, and establishing and evaluating appropriate performance standards in accordance with County objectives and under the guidance of the Department Director/Elected Official.
Acts on behalf of the Department Director to direct, manage, administer, monitor, and oversee all operations and activities of the department in a manner that conforms to the mission, goals, and objectives of the County.
Participates in the work of subordinate employees as necessary.
Ensures the smooth, harmonious, and successful operations of the department.
Serves as a technical resource to the Department Director, County Administrator, and County Board of Commissioners regarding the department’s functions.
Makes presentations to County leadership.
Assists the Department Director/Elected Official with developing strategic plans for the department, including evaluating operations and functions, developing business plans and strategic initiatives, generating ideas and plans for improvements, developing, and implementing new procedures and policies, assessing staffing needs, analyzing financial and operations data, and related activities.
Participates in the preparation of the department’s annual budget; reviews financial reports to ensure adherence to budget; prepares budget adjustments; reviews and authorizes accounts payable/receivable activities; manages assigned accounts and funds.
Assists with other financial functions and responsibilities specific to the department, which may include fundraising, seeking additional funding methods, managing grants, etc.
Assists with and oversees community or public relations activities, representing the department to the public.
Coordinates and participates in the development of press releases, website content, newsletters, marketing plans, promotional materials, annual or periodic reports, etc.
Participates in community events and partnerships; serves on community boards, committees, or groups; speaks at events and local meetings.
Provides comprehensive customer service, including delivery of accurate, prompt, and courteous assistance on complex policies, guidelines, and standard practices to internal and external customers, both verbally and in writing.
Investigates and resolves complaints and concerns from customers and constituents.
Under the guidance of the Department Director/Elected Official, manages contracts with vendors and contractors.
Develops requests for proposal/price packages, selects vendors/contracts, specifies contract terms, provides direction to, and oversees/evaluates the work of vendors/contractors.
Responds to requests for information and provides subject-matter-expert guidance to other departments, citizens, the public, and/or outside agencies.
Collaborates with County leadership, other County departments, representatives of other jurisdictions/agencies to establish and maintain optimal department operations and appropriate services to constituents and customers.
Ensures compliance with statutory responsibilities and directives; evaluates and communicates the impact of potential legal or regulatory changes on the department and the County.
Seeks to ensure that department activities, procedures, and outcomes are consistent with industry standards and best practices.
Conducts or oversees a variety of special projects, including research, data analysis, and reporting related to the department’s function or mission.
Participates in/on a variety of meetings, committees, Boards, Councils, and/or other related groups, including representing the Department Director as required.

Benefits

Medical: The County offers employees a high-deductible plan through Priority Health. To help cover the cost of the deductible, Grand Traverse County will deposit a contribution amount up to $2,000 into an employee Health Savings Account every year. You may also direct deposit funds into this account every pay period.
Vision: The County provides a no cost plan for employees. We also offer an enhanced plan through EyeMed.
Dental: Our dental insurance provider is Delta Dental. You will pay no costs or premium for diagnostic and cleaning services.
Wellness: Grand Traverse County is committed to creating a culture of health. We provide a variety of incentives and programs that allow you to live a healthy lifestyle.
Employee Recognition: We highly value our employees, which we show by providing our employees awards and recognition throughout the year, and on anniversary dates.
Tuition Reimbursement: Employees are reimbursed up to $5,250 annually for enrollment in courses at an accredited college, university, or trade school.
Vacation: Grand Traverse County provides a generous amount of vacation days to benefitted employees so you can spend time with family and friends.
Holidays: The County gives you 12 days a year to celebrate holidays. Beyond these 12 days, you will receive additional floating holidays to use at your discretion.
Personal Leave: Employees receive up to 72 hours annually depending on contract, to use for appointments, take care of family needs and other personal reasons. Employees are paid every year for unused personal leave up to 40 hours.
Parental Leave: Employees may take up to 6 months of leave to begin at birth or date of adoption of their child.
Retirement: Grand Traverse County offers a defined contribution through MERS. The plan includes a generous match that fully vests after 6 years of employment.
457(b) Retirement Plans: The County also offers optional 457(b) deferred compensation and Roth retirement plans with matching contributions up to an approved amount, based on applicable contract provisions.
Life Insurance: Benefitted employees automatically receive life insurance.
Short Term Disability: The County provides a plan through Mutual of Omaha, which pays two thirds of your salary or wages for a maximum of 182 days.
Long Term Disability: The County provides a plan through Mutual of Omaha, which pays 60 percent of your salary or wages for a maximum of 24 months.