60010 - Departmental Secretary

WVU Medicine • Weirton, WV

5d • Onsite

About The Position

Provides general clerical support to the assigned department. The role performs administrative and office functions, including preparing documents, supporting communications and scheduling, maintaining records, handling mail, responding to general inquiries, and monitoring office supplies. The position works in a standard office environment and is scheduled for 40 hours per week on the day shift.

Requirements

• High school diploma or equivalent.
• One year of administrative experience.
• State criminal background check and federal background check if applicable, as required for regulated areas.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office.
• Knowledge of medical terminology.
• Manual dexterity to operate standard office equipment.
• Ability to sit for prolonged periods.

Responsibilities

• Type reports and correspondence for the department, including from dictation when needed.
• Receive and screen visitors and telephone calls; notify leadership and/or relay messages.
• Maintain the daily appointment calendar for departmental personnel.
• Prepare correspondence, memoranda, reports, meeting agendas, minutes, and/or department newsletters.
• Maintain and revise the department's record-keeping and filing systems.
• Receive, sort, and direct incoming mail, and prepare outgoing mail.
• Respond to general inquiries about departmental activities and operations by relating or referring to established policies and procedures.
• Monitor office-supply inventory and order from approved vendors as needed with Office Manager approval; order special items at the request of department leadership.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED