60010 - Departmental Secretary

WVU Medicine • Weirton, WV

6d

About The Position

Provides general clerical support to the assigned department. The position supports departmental operations through correspondence and report preparation, visitor and telephone screening, calendar management, record keeping, mail handling, responses to general inquiries, and office supply monitoring and ordering.

Requirements

• High school diploma or equivalent.
• State criminal background check and Federal background check if applicable, as required for regulated areas.
• One year of administrative experience.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office.
• Knowledge of medical terminology.

Responsibilities

• Type reports and correspondence for the department, sometimes from dictation.
• Receive and screen visitors and telephone calls; notify leadership and/or relay messages.
• Maintain the daily appointment calendar for departmental personnel.
• Prepare correspondence, memoranda, reports, meeting agendas, minutes, and/or department newsletters.
• Maintain and revise the department’s record-keeping and filing systems.
• Receive, sort, and direct incoming mail, and prepare outgoing mail.
• Respond to general inquiries about department activities and operations by relating or referring to established policies and procedures.
• Monitor office supply inventory and order supplies from approved vendors as approved by the Office Manager; order special items upon request of department leadership.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED