Department Office Manager

Brigham Young University•Provo, UT

3d•$43,500 - $56,500

About The Position

The Department of German and Russian seeks a highly organized, service-oriented office manager to coordinate administrative work supporting its two academic sections and programs. The role keeps academic, financial, human-resources, communications, and event processes moving; supervises student employees; and helps students, faculty, and visitors navigate department resources. The office manager contributes to a welcoming environment where faculty can teach and students can learn in support of BYU’s mission.

Requirements

A firm commitment to the mission of Brigham Young University.
Bachelor’s degree plus two years of office administrative work experience, or an equivalent combination of education and office experience.
Demonstrated ability to manage administrative, financial, and operational processes with accuracy, sound judgment, and discretion.
Strong skills in Microsoft Word, Excel, Outlook, and related productivity tools, with the ability to learn university systems.
Ability to prioritize competing work, meet recurring deadlines, communicate clearly, and work effectively with students, faculty, and campus partners.
Experience supervising or training employees.
Members of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU.
All employees are required to abide by the university's Honor Code and Dress & Grooming Standards. Successful candidates are expected to support and contribute to the academic and religious missions of the university.

Nice To Haves

Bachelor’s degree plus five or more years of progressively responsible administrative, financial, supervisory, or university operations experience.
Experience with BYU systems such as Workday, AIM, or CourseDog.
Experience with event planning or department communications.

Responsibilities

Coordinate class scheduling with associate chairs and manage academic support processes, including challenge exams, grade-submission deadlines, assessment activities, department records, and recurring faculty communication.
Direct daily office operations, including correspondence and inquiries, office procedures, calendars, supplies, equipment, shared spaces, and service to students, faculty, visitors, and campus partners.
Hire, train, schedule, assign, supervise, and evaluate student office assistants; provide clear guidance and feedback as department needs change.
Serve as the department’s hiring manager and coordinate student employee and adjunct hiring processes each semester, including related employment documentation and contract processing.
Track department budgets and projections; monitor account activity; coordinate purchasing, travel and expense processes, receipt reconciliation, scholarships, payroll, adjunct contracts, and student employment documentation.
Manage department communications and recruitment materials across channels such as the website, social media, newsletters, and digital displays; coordinate publicity and logistics for department events.

Benefits

BYU automatically contributes 8% to the 401k at no cost to the employee; if the employee contributes 5%, BYU adds an additional 4% (rehire employees may qualify for different retirement plans).
Generous vacation and sick time, plus 13 paid holidays.
Employee assistance program available to the employee and all members of their household.
Tuition benefits for employees and eligible family members.
Access to athletic facilities.
Medical and dental benefits.
Short- and long-term disability benefits.
Paid parental and maternity leave.
Wellness program.
Free on-campus parking.
Free UTA passes for the employee, spouse, and qualified dependents.
Discounts at the BYU Store and for many BYU events.