Department Office Manager

Brigham Young University • Provo, UT

2d • Onsite

About The Position

The Department of German and Russian seeks a highly organized, service-oriented office manager to coordinate administrative work supporting its two academic sections and programs. The role keeps academic, financial, human-resources, communications, and event processes moving; supervises student employees; and helps students, faculty, and visitors navigate department resources. The office manager contributes to a welcoming environment where faculty can teach and students can learn in support of BYU’s mission.

The position coordinates class scheduling and academic support processes; directs daily office operations; hires, trains, schedules, assigns, supervises, and evaluates student office assistants; and coordinates student employee and adjunct hiring. It also tracks budgets and projections, coordinates purchasing and financial processes, manages department communications and recruitment materials, and coordinates publicity and logistics for department events.

The role requires a firm commitment to BYU’s mission and a bachelor’s degree plus two years of office administrative work experience, or an equivalent combination of education and office experience. Strong administrative, financial, and operational skills; proficiency with Microsoft productivity tools; organization, communication, and prioritization abilities; and experience supervising or training employees are required. A bachelor’s degree plus five or more years of progressively responsible experience and familiarity with BYU systems, event planning, or department communications are preferred.

Requirements

• Firm commitment to the mission of Brigham Young University.
• Bachelor’s degree plus two years of office administrative work experience, or an equivalent combination of education and office experience.
• Ability to manage administrative, financial, and operational processes with accuracy, sound judgment, and discretion.
• Strong skills in Microsoft Word, Excel, Outlook, and related productivity tools, with the ability to learn university systems.
• Ability to prioritize competing work, meet recurring deadlines, communicate clearly, and work effectively with students, faculty, and campus partners.
• Experience supervising or training employees.

Nice To Haves

• Bachelor’s degree plus five or more years of progressively responsible administrative, financial, supervisory, or university operations experience.
• Experience with BYU systems such as Workday, AIM, or CourseDog.
• Experience with event planning or department communications.

Responsibilities

• Coordinate class scheduling with associate chairs and manage academic support processes, including challenge exams, grade-submission deadlines, assessment activities, department records, and recurring faculty communication.
• Direct daily office operations, including correspondence and inquiries, office procedures, calendars, supplies, equipment, shared spaces, and service to students, faculty, visitors, and campus partners.
• Hire, train, schedule, assign, supervise, and evaluate student office assistants; provide guidance and feedback as department needs change.
• Serve as the department’s hiring manager and coordinate student employee and adjunct hiring processes each semester, including employment documentation and contract processing.
• Track department budgets and projections and monitor account activity.
• Coordinate purchasing, travel and expense processes, receipt reconciliation, scholarships, payroll, adjunct contracts, and student employment documentation.
• Manage department communications and recruitment materials across the website, social media, newsletters, and digital displays.
• Coordinate publicity and logistics for department events.

Benefits

• BYU retirement contribution: 8% automatically, with an additional 4% if the employee contributes 5% (rehire eligibility may differ).
• Generous vacation and sick time.
• 13 paid holidays.
• Employee assistance program available to the employee and household members.
• Tuition benefits for employees and eligible family members.
• Access to athletic facilities.
• Medical and dental benefits.
• Short- and long-term disability benefits.
• Paid parental and maternity leave.
• Wellness program.
• Free on-campus parking.
• Free UTA passes for the employee, spouse, and qualified dependents.
• Discounts at the BYU Store and for many BYU events.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level