Department Assistant, Real Estate
About The Position
This role is responsible for overseeing general office operations, coordinating appointments and meetings, and managing the requisition of supplies and equipment. The assistant will also be involved in producing reports, composing correspondence, and assisting with travel arrangements and expense reports. A key part of the role involves assisting the Director in preparing meeting presentations and managing real estate properties by monitoring rental income, expenses, and processing property tax statements. The position also requires assisting in the preparation of specific reports, assuming responsibilities in the absence of other staff, and maintaining the integrity of real estate files, analysis reports, and databases. Additionally, the role involves managing the QuickBooks database, producing reports, maintaining a tracking system for off-site storage, and handling information requests. Processing invoices and payments for Oil and Gas surface related matters for the Rocker b Ranch is also a responsibility.
Requirements
- High School Diploma or equivalent required
- 1-3 years real estate experience
- Proficient in Microsoft Office, TEAMS, and QuickBooks
- Must have strong attention to detail
Responsibilities
- Oversee general office operations
- Coordinate appointments and meetings
- Delegate assignments to staff as appropriate, to ensure maximum productivity
- Manage requisition of supplies and equipment and maintain proper stock levels
- Assist in producing reports and/or compose office correspondence
- Assist with travel arrangements and expense reports for staff, as applicable
- Assist Director in preparation of meeting presentations
- Assist in managing real estate properties by monitoring rental income payments, real estate expenses and processing annual Ad Valorem property tax statements for payment
- Assist in preparation of monthly and quarterly Rocker b Ranch reports
- Assume responsibility of Oil and Gas Assistant in his/her absence
- Manage and maintain integrity of all real estate files, analysis reports and Access database records
- Manage and maintain integrity of QuickBooks database and produce monthly and ad hoc reports
- Manage and maintain tracking system for items placed in off-site storage location
- Manage requests for information in absence of Director and Real Estate Coordinator
- Responsible for processing Oil and Gas surface related invoices and payments for the Rocker b Ranch utilizing QuickBook application
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
