Real Estate Assistant

Colliers • Appleton, WI

1d

About The Position

Colliers is seeking a motivated, detail-oriented, and customer-focused Real Estate Assistant to join its Appleton commercial real estate team. The role provides administrative, operational, and tenant support across a diverse portfolio of commercial properties and partners closely with property managers and real estate professionals. The position is suited to someone who is organized, professional, proactive, and comfortable in a fast-paced environment. It offers exposure to property management, tenant relations, budgeting, and business operations, with opportunities to develop a career in commercial real estate.

Requirements

• Associate's degree preferred, or an equivalent combination of education and experience.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to manage multiple priorities while meeting deadlines.
• Professional demeanor and strong interpersonal and customer service skills.
• Ability to work independently while contributing to a collaborative team environment.

Nice To Haves

• Previous administrative, office support, customer service, or real estate experience.
• Interest in commercial real estate, property management, or business operations.

Responsibilities

• Provide day-to-day administrative support to the property management and real estate operations team.
• Maintain and organize electronic and physical filing systems.
• Prepare correspondence, reports, presentations, and property-related documents.
• Assist with document management, scanning, data entry, and record retention.
• Support special projects and operational initiatives as assigned.
• Manage incoming mail, office communications, and general administrative tasks.
• Monitor and manage shared email inboxes, route inquiries, and respond as appropriate.
• Assist with tenant communications and correspondence.
• Prepare and distribute tenant welcome letters, onboarding materials, and property notices.
• Provide responsive customer service to tenants, vendors, and visitors.
• Support tenant appreciation initiatives, including event coordination and holiday gift ordering and distribution.
• Assist with invoice processing, coding, and tracking.
• Support annual budgeting efforts and ongoing expense tracking.
• Maintain accurate records related to property operations, contracts, and expenditures.
• Assist with accounts payable and other financial administrative functions as needed.
• Coordinate vendor communications, scheduling, and service requests.
• Assist with obtaining quotes and tracking vendor documentation.
• Monitor office supply inventory and coordinate purchasing and replenishment.
• Support front desk and office management responsibilities as needed.

Benefits

• Competitive compensation and benefits package.
• Opportunities for professional growth and career development.
• Exposure to commercial real estate operations and property management.
• Collaborative and team-oriented work environment.
• Meaningful work supporting a diverse commercial property portfolio.
• Mentorship from experienced commercial real estate professionals.
• Medical, dental, and vision insurance.
• Health Savings Account (HSA) and Flexible Spending Accounts (FSA).
• 401(k) retirement plan with company match.
• Company-paid life insurance.
• Disability insurance.
• Paid time off (PTO) and paid holidays.
• Parental leave benefits.
• Employee Assistance Program (EAP).
• Professional development and training opportunities.
• Employee referral bonus program.
• Wellness initiatives and employee engagement programs.
• Opportunities for career growth and advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree