Real Estate Assistant

Inland Companies • Appleton, WI

22h

About The Position

Colliers is seeking a motivated, detail-oriented, and customer-focused Real Estate Assistant to join its Appleton commercial real estate team. The role provides administrative, operational, and tenant support across a diverse portfolio of commercial properties, working closely with property managers and real estate professionals. It offers exposure to property management, tenant relations, budgeting, and business operations, along with opportunities for career growth and development in a collaborative team environment.

Requirements

• Associate's degree preferred or equivalent combination of education and experience.
• Previous administrative, office support, customer service, or real estate experience preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to manage multiple priorities while meeting deadlines.
• Professional demeanor with strong interpersonal and customer service skills.
• Ability to work independently while contributing to a collaborative team environment.
• Interest in commercial real estate, property management, or business operations preferred.

Nice To Haves

• Associate's degree or equivalent combination of education and experience.
• Previous administrative, office support, customer service, or real estate experience.
• Interest in commercial real estate, property management, or business operations.

Responsibilities

• Provide day-to-day administrative support to the property management and real estate operations team.
• Maintain and organize electronic and physical filing systems.
• Prepare correspondence, reports, presentations, and property-related documents.
• Assist with document management, scanning, data entry, and record retention.
• Support special projects and operational initiatives as assigned.
• Manage incoming mail, office communications, and general administrative tasks.
• Monitor and manage shared email inboxes, routing inquiries and responding as appropriate.
• Assist with tenant communications and correspondence.
• Prepare and distribute tenant welcome letters, onboarding materials, and property notices.
• Provide timely, professional, and responsive customer service to tenants, vendors, and visitors.
• Support tenant appreciation initiatives, including event coordination, holiday gift ordering, and distribution.
• Assist with invoice processing, coding, and tracking.
• Support annual budgeting efforts and ongoing expense tracking.
• Help maintain accurate records related to property operations, contracts, and expenditures.
• Assist with accounts payable and other financial administrative functions as needed.
• Coordinate vendor communications, scheduling, and service requests.
• Assist with obtaining quotes and tracking vendor documentation.
• Monitor office supply inventory and coordinate purchasing and replenishment.
• Support front desk and office management responsibilities as needed.

Benefits

• Competitive compensation and benefits package.
• Opportunities for professional growth and career development.
• Medical, dental, and vision insurance.
• Health Savings Account (HSA) and Flexible Spending Accounts (FSA).
• 401(k) retirement plan with company match.
• Company-paid life insurance.
• Disability insurance.
• Paid time off (PTO) and paid holidays.
• Parental leave benefits.
• Employee Assistance Program (EAP).
• Professional development and training opportunities.
• Employee referral bonus program.
• Wellness initiatives and employee engagement programs.
• Opportunities for career growth and advancement.
• Collaborative and team-oriented work environment.
• Mentorship from experienced commercial real estate professionals.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree