Department Admin Assistant

DAEOC•Sikeston, MO

16h•Onsite

About The Position

The Department Admin Assistant will be responsible for the administrative and clerical support of the Children’s Services Department. This role involves managing communication, scheduling, and general office duties. The assistant will also ensure Head Start non-federal share contributions are documented and reported accurately on a monthly basis.

Requirements

High School Diploma or G.E.D. is required.
AA degree and/or 2 years experience in general office management, data systems and bookkeeping is required.

Nice To Haves

Early childhood education/experience is also preferred.

Responsibilities

Collect and process in-kind donation documentation from Head Start centers.
Communicate with program staff regarding in-kind goals and expectations.
Report monthly in-kind contributions.
Process and reconcile requisitions, invoices, and vendor statements as applicable to assigned worksite in accordance with guidance from the agency fiscal department and supervisors.
Act as receptionist; answering phones, taking messages, directing visitors, providing general information as needed.
Serve as a support person (copying, filing, assembling packets, etc.) for all program staff.
Ensure confidentiality in all aspects of the program is maintained as directed and necessary.
Attend all workshops and meetings as deemed necessary by the immediate supervisor.
Attend all required staff and parent meetings and activities.
Understand Head Start Performance Standards and Program Policies and Procedures.
Enhance teamwork among staff.
Assist other staff when necessary.
Positively promote Head Start in the community.
Maintain respectful and professional demeanor with children, families, public, coworkers and management.
Respect the diversity and culture of all.
Become thoroughly familiar with DAEOC Employee Handbook and Human Resources Policies and Procedures.