Admin Assistant - Business Department

JBA•Irvine, CA

6d•Onsite

About The Position

Administrative Assistant We are a mid-sized law firm in Orange County that focuses on Business Planning, Estate Planning, Complex Income Tax Planning, Charitable Sector and Mergers & Acquisitions. We are seeking an Administrative Assistant to assist a Partner and an Attorney in our Business Department who specialize in representing closely held businesses by providing transactional business, real estate and tax services.

Requirements

Excellent verbal and written communication skills are a must
Strong word processing, organizational, time management, proofreading, attention to detail, and filing skills are essential
Proficient in Microsoft Word
Minimum 2 years of administrative experience in a law firm or office environment
Frequent standing and walking
Sitting for up to four hours at a time
Bending and stooping as needed

Nice To Haves

College degree is preferred

Responsibilities

Communicating with clients.
Managing attorney’s calendar, including scheduling and confirming meetings or phone calls.
Helping prepare documents for client meetings.
Assisting with document management.
Assisting attorneys with travel arrangements, billing entries, and expense reports.

Benefits

Health and wellness benefits
Weekly lunches
Monthly birthday celebrations
Monthly in-office massages
Employee recognition program
FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch.
Profit-sharing matrix after their five-year anniversary
38-hour work week – ½ day Fridays
8 medical plan options with employer-funded HSA
Dental and vision plans
401(k) plan with significant employer matching
Great working environment