Data Specialist

Graphic Information Systems•Mason, OH

5d•Onsite

About The Position

Graphic Information Systems specializes in warehouse inventory control solutions, including labeling and signage systems for major distribution centers throughout North America. The Data Specialist oversees the creation and development of databases, monitors database performance, and interprets and transforms raw data into useful insights and applications. The role includes collecting and cleaning data, ensuring accuracy and integrity, and protecting confidential information while making it accessible to authorized personnel. The position supports print and production applications by preparing data files, verifying customer-provided information, and coordinating with customers and internal teams. It also maintains the company’s local archive server, manages multiple client databases, resolves data discrepancies, documents processing procedures, and follows security protocols. This is a full-time, in-office position for someone located near the Mason area of Cincinnati, Ohio. The company cannot provide employment visa sponsorship; candidates must be authorized to work in the United States without current or future sponsorship requirements.

Requirements

At least 2 years of professional experience in data analysis, data processing, or database management.
Advanced Microsoft Excel skills, including functions such as VLOOKUP, INDEX/MATCH, pivot tables, and Power Query.
Experience working with multiple databases simultaneously.
Experience creating, cleaning, and formatting large data files for production use.
Experience working with print production data files or similar.
Must be located near the Cincinnati, Ohio, Mason area.
Must be legally authorized to work in the United States without current or future employment visa sponsorship requirements.

Responsibilities

Perform comprehensive data analysis to identify trends, anomalies, and process-improvement opportunities.
Maintain and update the GIS local archive server, keeping data files current, accurately labeled, and stored according to company standards.
Create, clean, and format simple and complex data files for print and production applications using advanced Excel functions, SQL queries, or other data tools as required.
Verify customer-provided data, prepare proofs, and communicate with customers to ensure final outputs meet required formats and specifications.
Manage multiple client databases simultaneously while ensuring data accuracy, integrity, and confidentiality.
Serve as the primary contact for resolving data discrepancies between customer service, sales, and print/production teams.
Provide technical support and guidance to internal teams to support data integration into quoting, print, and production processes.
Document data-processing procedures and maintain organized records for audit and reference purposes.
Follow data-security protocols to protect confidential and proprietary information.
Identify potential risks in data handling and recommend corrective actions.