Data Specialist

Knowledge, Education For Your Success • San Bernardino, CA

4d • $24 - $27

About The Position

The Data Specialist is responsible for the timely and accurate collection, entry, review, and correction of participant data within program databases and the Homeless Management Information System (HMIS). The position supports data integrity, participant file accuracy, and preparation of program reports to meet organizational and contractual reporting requirements.

Requirements

• High school diploma or equivalent required.
• At least two years of experience performing data entry and generating reports.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, Access, and PowerPoint.
• Ability to manage multiple priorities and meet deadlines.
• Sound judgment when reviewing questionable or incomplete data.
• Ability to maintain strict confidentiality.
• Ability to work collaboratively with staff across the organization.

Nice To Haves

• An associate degree is preferred.

Responsibilities

• Maintain accurate participant information in HMIS and other program databases, including enrolling and exiting participants.
• Review data for accuracy, completeness, and integrity to support monthly, quarterly, and annual contract reporting.
• Research data discrepancies, identify causes, and complete necessary corrections in HMIS.
• Collaborate with the Finance Manager, Fiscal Department, Data Analytics Manager, and other KEYS staff to investigate and resolve data errors.
• Assist with ongoing program reconciliation and ensure data correction reports are distributed and addressed in a timely manner.
• Verify that HMIS data is supported by appropriate documentation in participant files.
• Generate monthly HMIS data quality reports and provide additional data reports to the Management Team as needed.
• Provide training and guidance to staff across departments to promote accurate and timely data entry.
• Attend agency and community meetings as directed by the supervisor and perform additional duties as assigned.

Benefits

• 100% employer-paid medical, dental, life/AD&D, and vision insurance options for employee-only coverage.
• Voluntary 403(b) retirement plan.
• Cell phone allowance.
• 12 paid holidays.
• Vacation time.
• Sick time.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED