Data Entry Specialist

Fathom Robotics

4d • $17 - $19 • Remote

About The Position

Fathom Robotics provides operations, maintenance, training, and applied engineering services for uncrewed maritime systems supporting U.S. Government and commercial defense programs. The Data Entry Specialist supports the company’s finance and people operations by entering, updating, and checking records such as timesheets, expenses, vendor and invoice information, and employee records. This is an entry-level, part-time remote role requiring care, consistency, and discretion with confidential information. The role works from source documents and clear instructions, flags mismatches, and helps maintain accurate records as Fathom transitions timekeeping and project accounting into Unanet. Accurate entry supports payroll, client billing, and government contract reporting.

The position averages 5–10 hours per week, with flexible hours that may cluster around payroll and timesheet cutoffs and month-end close. Work must be completed within manager-set turnaround times. The employee must have reliable high-speed internet and a private workspace suitable for confidential information. Work is performed only in Fathom-approved systems and accounts, in accordance with the company’s security and data-handling requirements. No travel is required. This role enters and maintains records but does not approve payments, payroll, or personnel actions. US person status and a background check are required; no security clearance is required.

Requirements

• No minimum years of professional experience; this is an entry-level role.
• Some exposure to data entry, office administration, bookkeeping, payroll, or HR records through work, internships, or coursework.
• Familiarity with entering financial and human resources data, such as timesheets, expenses, invoices, or employee records.
• Strong attention to detail and a demonstrated habit of checking one’s own work.
• Working proficiency with spreadsheets such as Microsoft Excel or Google Sheets, and comfort learning new web-based business systems.
• Ability to handle confidential financial and personal information with discretion.
• Clear written communication and reliability working independently on a remote, part-time schedule.
• Reliable high-speed internet and a private workspace suitable for handling confidential information.
• US person status required.
• Must be able to pass a background check.

Nice To Haves

• Experience using Unanet for timekeeping, project accounting, or financials.
• Experience with QuickBooks Online, QuickBooks Time, or a similar accounting or payroll system.
• Coursework or a certificate in accounting, bookkeeping, business administration, or human resources.
• Exposure to government contractor timekeeping or record-keeping practices.

Responsibilities

• Enter and update financial records, including employee timesheets, expense reports and receipts, vendor information, and invoice details, using source documents provided by the finance team.
• Enter and maintain employee records, including new-hire information, personnel changes, and required forms, in Fathom’s HR and payroll systems.
• Check entries against source documents before submitting and identify missing, inconsistent, or duplicate information.
• Promptly report discrepancies and questions to the manager rather than correcting source data based on personal judgment.
• Organize, name, and file supporting documents in designated company systems so records are complete and easy to retrieve.
• Support data entry, record setup, and validation as Fathom transitions timekeeping and project accounting into Unanet.
• Handle financial and employee information confidentially and follow Fathom’s data-handling, access, and security procedures.
• Meet processing deadlines tied to payroll, timesheet, and month-end cycles, and communicate early if a deadline is at risk.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed