Data and Administrative Assistant for a Promotional Products Company in the US (Home Based Part Time)

Virtual Coworker•Santa Cruz, CA

1d•Remote

About The Position

This is a part-time, home-based position for a Promotional Products Company in the US. The role involves managing customer orders, maintaining records, and coordinating with internal teams to ensure accuracy and efficiency in the order management process.

Requirements

Accurate data entry skills
Ability to interpret order requirements from customer emails
Attention to detail regarding order specifics (quantities, sizes, colors, artwork, delivery dates)
Proficiency in updating production schedules and job statuses
Skills in maintaining customer, product, and inventory records
Ability to verify purchase orders, invoices, and shipping information
Organizational skills for digital files and documentation
Coordination and communication skills with sales, design, and production teams
Ability to maintain confidentiality and accuracy of information
Data auditing and error correction skills
Experience in developing mock-ups and proofs

Responsibilities

Enter and maintain customer orders accurately in the company's order management system
Review customer emails, interpret order requirements, and enter details into the company's order management system
Review order details to ensure quantities, sizes, colors, artwork, and delivery dates are complete and accurate
Update production schedules and job statuses as orders progress
Maintain customer, product, and inventory records
Verify purchase orders, invoices, and shipping information for accuracy
Organize and maintain digital files, customer records, and production documentation
Coordinate with the sales, design, and production teams to resolve missing or incorrect order information
Assist with administrative tasks as needed
Ensure the confidentiality and accuracy of company and customer information
Perform regular data audits to identify and correct errors
Develop mock-ups and proofs for client approval